Senior Workplace Experience Manager

Perplexity; San Francisco (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

Perplexity is seeking a Sr. Workplace Coordinator to support and optimize the San Francisco office operations, collaborating with the global Workplace team.

You will manage reception, vendor relationships, safety compliance, and daily administrative tasks while fostering a beautiful and productive workplace for employees and visitors. You will open/close the office, handle access control, coordinate supplies, and oversee events and communications to align with Perplexity’s global strategy.

Qualifications

• 5-7 years of experience in facilities, workplace operations, office administration, or hospitality fields.
• Proficiency with G-Suite or ability to learn software quickly.
• Excellent organization, planning and prioritization skills.
• Exceptional ownership and an operational mindset.
• Comfortable working autonomously and juggling multiple tasks under tight deadlines.
• Willingness to take on additional projects as needed.
• Strong written, verbal, and interpersonal communication and confidentiality.

Responsibilities

• Keep the SF office running in partnership with the Workplace Coordinator, covering day-to-day reception, operations, vendor relationships, and safety compliance.
• Create a wonderful workplace experience for employees, visitors, recruits, customers and vendors, keeping the office tidy and polished.
• Open and close the office daily (8:30am - 5:00pm) and be on site for special projects.
• Administer SF office access and visitor management, including badge setup and guest registration.
• Manage team mail and deliveries, triaging and distributing packages and freight.
• Manage inventory and order office and kitchen supplies within budget; help remotely for nearby offices.
• Build relationships with building management, staff, contractors, and vendors; ensure quality and accountability.
• Handle vendor and contractor paperwork and logistics, including insurance certificates and access.

Skills

Facilities management

Office administration

Hospitality mindset

Organization & planning

Communication skills

Autonomous work

Problem solving

Tools

G-Suite

Job description

Perplexity is seeking a Sr. Workplace Coordinator to support and optimize the San Francisco office operations, collaborating with the global Workplace team.

You will manage reception, vendor relationships, safety compliance, and daily administrative tasks while fostering a beautiful and productive workplace for employees and visitors. You will open/close the office, handle access control, coordinate supplies, and oversee events and communications to align with Perplexity’s global strategy.