Senior Travel & Expense Operations Lead

Nscale; Georgia; On-site; USD 85,000 - 110,000; Full time

Job summary

Nscale is seeking a Senior Travel & Expense Specialist to own end-to-end travel and expense processes and support accounts payable across the business. You will collaborate with Finance, HR, Operations, and leadership to ensure accuracy, policy alignment, and scalable controls in a fast-growing environment.

This role requires strong communication, stakeholder management, and the ability to drive process improvements while mentoring junior staff and ensuring comprehensive compliance with policies

Qualifications

• Bachelor’s degree in Accounting, Finance, Business preferred.
• 3+ years of experience in Travel & Expense, Accounts Payable, or related finance operations roles.
• Hands-on experience with ERP and expense management systems (NetSuite preferred).

Responsibilities

• Own and manage the full travel and expense lifecycle, including review, validation, approval workflows, and processing of employee expense reports.
• Serve as the primary point of contact for Travel & Expense systems, including configuration, user management, troubleshooting, testing, and optimization initiatives.
• Partner with senior stakeholders and Finance leadership to align processes with priorities and internal controls; build cross-functional relationships and communicate with leadership.
• Ensure compliance with travel and expense policies, internal controls, and applicable tax/regulatory requirements.
• Provide training to employees and managers on travel policies, submissions, and reimbursements.
• Process reimbursements accurately within established SLAs.
• Perform reconciliations of expense accounts, corporate cards, vendor statements, and balance sheet accounts.
• Support audits with documentation, reconciliations, and process explanations.
• Identify and implement process improvements and automation to enhance efficiency and controls.
• Support broader AP activities including invoice processing, coding, vendor onboarding, reconciliations, and payments.
• Assist with month-end close related to expenses and AP accruals as needed.
• Contribute to finance transformation initiatives in a fast-paced environment.
• Mentor junior team members and drive best practices across the function.

Skills

Stakeholder management

Communication

Analytical thinking

Education

Bachelor’s degree in Accounting, Finance, Business

Tools

Microsoft Excel

NetSuite

ERP systems

Job description

Nscale is seeking a Senior Travel & Expense Specialist to own end-to-end travel and expense processes and support accounts payable across the business. You will collaborate with Finance, HR, Operations, and leadership to ensure accuracy, policy alignment, and scalable controls in a fast-growing environment.

This role requires strong communication, stakeholder management, and the ability to drive process improvements while mentoring junior staff and ensuring comprehensive compliance with policies