Senior Travel & Expense Specialist — Systems & Policy

Nscale; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Nscale is seeking a Senior Travel & Expense Specialist to own the end-to-end travel and expense lifecycle and support AP operations across the business. You will act as a trusted SME for travel and expense processes, ensuring accuracy, compliance, and scalability in a fast-paced, high-growth environment.

You will collaborate with Finance, HR, Operations, and leadership to drive process improvements and policy alignment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 3+ years of Travel & Expense, Accounts Payable, or related finance operations roles.
• Strong understanding of expense management processes, reimbursement workflows, AP operations, and vendor payment cycles.
• Hands-on experience with ERP and expense management systems; NetSuite experience strongly preferred.
• Advanced proficiency in Microsoft Excel and strong analytical skills.

Responsibilities

• Own and manage the full travel and expense lifecycle, including review, validation, approval workflows, and processing of employee expense reports.
• Serve as the primary point of contact and SME for Travel & Expense systems, supporting system administration, configuration, user management, troubleshooting, testing, and optimization initiatives.
• Partner with senior stakeholders and Finance leadership to ensure processes align with priorities and controls; build cross-functional relationships.
• Ensure compliance with travel and expense policies, internal controls, and applicable tax/regulatory requirements.
• Provide expert guidance and training to employees and managers on travel policies and reimbursement procedures.
• Process employee reimbursements accurately and within SLAs.
• Perform reconciliations of employee expense accounts, corporate cards, vendor statements, and related balance sheet accounts.
• Support internal and external audits by preparing documentation and reconciliations.
• Identify and implement process improvements and automation opportunities.
• Support broader AP activities including invoice processing, coding, vendor onboarding, and payments.

Skills

Excel

Stakeholder management

Financial analysis

Expense management

AP operations

Communication

Attention to detail

Education

Bachelor's degree

Tools

NetSuite

Job description

Nscale is seeking a Senior Travel & Expense Specialist to own the end-to-end travel and expense lifecycle and support AP operations across the business. You will act as a trusted SME for travel and expense processes, ensuring accuracy, compliance, and scalability in a fast-paced, high-growth environment.

You will collaborate with Finance, HR, Operations, and leadership to drive process improvements and policy alignment.