Senior Travel and Expense Specialist

Nscale; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Job summary

Nscale is seeking a Senior Travel & Expense Specialist to own the end-to-end travel and expense lifecycle and support AP operations across the business. You will act as a trusted SME for travel and expense processes, ensuring accuracy, compliance, and scalability in a fast-paced, high-growth environment.

You will collaborate with Finance, HR, Operations, and leadership to drive process improvements and policy alignment.

Qualifications

• Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• 3+ years of Travel & Expense, Accounts Payable, or related finance operations roles.
• Strong understanding of expense management processes, reimbursement workflows, AP operations, and vendor payment cycles.
• Hands-on experience with ERP and expense management systems; NetSuite experience strongly preferred.
• Advanced proficiency in Microsoft Excel and strong analytical skills.

Responsibilities

• Own and manage the full travel and expense lifecycle, including review, validation, approval workflows, and processing of employee expense reports.
• Serve as the primary point of contact and SME for Travel & Expense systems, supporting system administration, configuration, user management, troubleshooting, testing, and optimization initiatives.
• Partner with senior stakeholders and Finance leadership to ensure processes align with priorities and controls; build cross-functional relationships.
• Ensure compliance with travel and expense policies, internal controls, and applicable tax/regulatory requirements.
• Provide expert guidance and training to employees and managers on travel policies and reimbursement procedures.
• Process employee reimbursements accurately and within SLAs.
• Perform reconciliations of employee expense accounts, corporate cards, vendor statements, and related balance sheet accounts.
• Support internal and external audits by preparing documentation and reconciliations.
• Identify and implement process improvements and automation opportunities.
• Support broader AP activities including invoice processing, coding, vendor onboarding, and payments.

Skills

Excel

Stakeholder management

Financial analysis

Expense management

AP operations

Communication

Attention to detail

Education

Bachelor's degree

Tools

NetSuite

Job description

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

About Nscale

Nscale is the GPU cloud engineered for AI. We provide cost-effective, high-performance infrastructure for AI start-ups and large enterprise customers. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Nscale enables AI-focused companies to achieve superior results by reducing the complexity of AI development. Our GPU cloud bolsters technical capabilities and directly supports strategic business outcomes, including cost management, rapid innovation, and environmental responsibility.

We thrive on a culture of relentless innovation, ownership, and accountability, where every team member takes pride in their work and drives it with excellence and urgency. As an Nscaler, you’ll build trust through openness and transparency, where everyone is inspired to do their best work. If you join our team, you’ll be contributing to building the technology that powers the future.

About The Role

As a Senior Travel & Expense Specialist at NScale, you will take ownership of the end-to-end travel and expense function while supporting key Accounts Payable operations across the business. In this senior-level role, you will serve as a trusted subject matter expert for travel and expense processes, ensuring accuracy, compliance, scalability, and operational excellence in a fast-paced, high-growth environment. You will work closely with senior stakeholders across Finance, HR, Operations, and business leadership, providing guidance, driving process improvements, and ensuring alignment between operational execution and company policies. This role requires strong communication and stakeholder management skills, with the ability to confidently partner with leadership teams, influence decision-making, and operate effectively across all levels of the organization.

Responsibilities

• Own and manage the full travel and expense lifecycle, including review, validation, approval workflows, and processing of employee expense reports
• Serve as the primary point of contact and subject matter expert for Travel & Expense systems, supporting system administration, configuration, user management, troubleshooting, testing, and optimization initiatives
• Partner closely with senior stakeholders, department leaders, and Finance leadership to ensure travel and expense processes are aligned with business priorities and internal controls Build strong cross-functional relationships and communicate effectively with stakeholders at all levels, including senior leadership, to resolve issues, provide policy guidance, and support operational decision-making
• Ensure compliance with company travel and expense policies, internal controls, and applicable tax and regulatory requirements
• Provide expert guidance and training to employees and managers regarding travel policies, expense submissions, reimbursement procedures, and best practices
• Process employee reimbursements accurately and within established service level timelines
• Perform and oversee regular reconciliations of employee expense accounts, corporate credit cards, vendor statements, and related balance sheet accounts to ensure accuracy, completeness, and timely resolution of discrepancies
• Support internal and external audits by preparing documentation, reconciliations, and detailed process explanations
• Identify, recommend, and implement process improvements and automation opportunities to enhance efficiency, scalability, and control effectiveness
• Support broader Accounts Payable activities, including invoice processing, coding, vendor onboarding, reconciliations, and payment execution
• Assist with month-end close activities related to employee expenses, reconciliations, and AP accruals as needed
• Contribute to finance transformation initiatives and support additional operational finance responsibilities in an “all hands on deck” environment
• Mentor and support junior team members where applicable and help drive best practices across the function

Required Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• 3+ years of experience in Travel & Expense, Accounts Payable, or related finance operations roles
• Strong understanding of expense management processes, reimbursement workflows, AP operations, and vendor payment cycles
• Strong experience with reconciliations, variance analysis, and maintaining accurate financial records within a controlled environment
• Hands-on experience with ERP and expense management systems; NetSuite experience strongly preferred
• Advanced proficiency in Microsoft Excel and strong analytical skills
• Excellent communication and stakeholder management skills, with proven ability to interact confidently and professionally with senior leadership and cross-functional teams
• Demonstrated ability to influence stakeholders, manage priorities across departments, and communicate complex processes clearly and effectively Excellent attention to detail with strong organizational and problem-solving capabilities Proven ability to manage multiple priorities and meet deadlines in a fast-paced, high-growth environment

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