Senior Surgery Admin & Operations Coordinator

UTMB Health; Town of Texas (WI); On-site; USD 48,000 - 64,000; Full time

Job summary

UTMB Health is seeking a Business Coordinator to manage administrative and business management activities within the Department of Surgery. The role requires initiative, strong organization, and the ability to support multiple divisions across the department.

You will coordinate scheduling, travel, and invoicing, while ensuring efficient operations and compliance with record retention policies. A Bachelor's degree or equivalent and two years of office experience are required.

Qualifications

• Bachelor's degree or equivalent with 2 years of office experience.
• Ability to manage administrative and business management tasks with initiative.
• Experience with scheduling, timekeeping, and clinical/education systems (Qgenda, Kronos, Epic) preferred.

Responsibilities

• Manages departmental operations and serves as a central point of contact for administrative tasks across multiple divisions.
• Provides advanced administrative support to the administrator and department leaders.
• Coordinates appointments, meetings, and room arrangements to ensure efficient workflows.
• Processes invoices (PO and non-PO) and facilitates procurement of supplies and equipment.
• Arranges travel for faculty and staff including approvals, registrations, and reimbursements.
• Oversees record retention and liaises with internal departments and external agencies as needed.

Skills

Self-starter

Team collaboration

Multitasking

Verbal and written communication

Microsoft Office

Scheduling

Timekeeping

Clinical/education systems

Education

Bachelor's degree or equivalent

2 years office related experience

Tools

Qgenda

Kronos

Epic

Microsoft Office

Job description

UTMB Health is seeking a Business Coordinator to manage administrative and business management activities within the Department of Surgery. The role requires initiative, strong organization, and the ability to support multiple divisions across the department.

You will coordinate scheduling, travel, and invoicing, while ensuring efficient operations and compliance with record retention policies. A Bachelor's degree or equivalent and two years of office experience are required.