Senior Administrative Coordinator – Pediatric Surgery

University of Utah; United States; Remote; USD 42,000 - 61,000; Full time

Job summary

University of Utah’s Pediatric Surgery division, with 14 surgeons across three locations, seeks an experienced administrative professional to provide complex support to the practice. You will manage the division’s call schedule, assist with recruitment, credentialing, and budget administration, while maintaining accurate records and meeting deadlines.

The ideal candidate has attention to detail, excellent organizational skills, and the ability to coordinate with faculty and staff across

Qualifications

• Equivalent to 1 year of higher education may be substituted for 1 year of directly related work experience.
• Administrative Assistants II: at least 1 year of related experience.
• Administrative Assistants III: at least 3 years of related experience.
• Administrative Assistants IV: at least 5 years of related experience.

Responsibilities

• Manage and create the division’s call schedule for all surgeons and rotating providers.
• Assist with physician recruitment, faculty appointments, credentialing, and the Retention, Promotion, and Tenure process.
• Typograph correspondence, memoranda, reports, and related materials.
• Provide general office support: answer phones, respond to calls, file, copy, and order office supplies.
• Assist in maintaining and monitoring accuracy for the division’s operating and capital budgets.
• Assist with the preparation and management of the divisional budget.
• Manage accounts payable, including preparation of travel reimbursements, credit card purchasing, processing invoices through ePR and Ushop, and reconciling monthly management reports.
• Plan and expedite the flow of work while ensuring the smooth operation of the office under frequent interruptions and changing priorities.
• Coordinate with faculty members and other contacts to achieve departmental goals.
• Maintain accurate fiscal and academic records, ensuring compliance with university and federal regulations, and meet crucial deadlines for national organizations.

Job description

University of Utah’s Pediatric Surgery division, with 14 surgeons across three locations, seeks an experienced administrative professional to provide complex support to the practice. You will manage the division’s call schedule, assist with recruitment, credentialing, and budget administration, while maintaining accurate records and meeting deadlines.

The ideal candidate has attention to detail, excellent organizational skills, and the ability to coordinate with faculty and staff across