Senior Surgery Admin & Operations Coordinator

UTMB Health; Galveston (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

UTMB Health is seeking a Business Coordinator in the Department of Surgery to manage and coordinate administrative and business management activities. The role supports staff, handles inventory, timekeeping, travel, and procurement, and acts as liaison across multiple divisions with discretion and independent initiative.

The position requires a Bachelor’s degree or equivalent plus 2 years of office experience, and offers comprehensive administrative support responsibilities within a busy

Qualifications

• Bachelor's degree or equivalent and 2 years of office-related experience.

Responsibilities

• Serves as central contact to ensure efficient administrative operations across multiple divisions in the Department of Surgery.
• Manages departmental inventory and asset tracking; observes annual asset inventory deadlines.
• Provides administrative support to the ASGIII Administrator.
• Acts as liaison between Surgery and FOAM, IS, and other areas; ensures timely requests and follow-ups.
• Processes PO and non-PO invoices; facilitates procurement of supplies and equipment; ensures timely vendor payments.
• Arranges travel for faculty and staff including approvals, registrations, flights, hotel, mileage, per diem, and reimbursements.
• Schedules, coordinates, and organizes appointments, meetings, and rooms.
• Oversees Kronos Timekeeping and reconciliation for supported division(s).
• Performs exit checklists for employee departures and ensures equipment return.
• Assists with office moves and setting up offices for new employees.

Skills

Self-Starter

Team Collaboration

Microsoft Office

Scheduling

Timekeeping

Education

Bachelor's degree or equivalent

Tools

Qgenda

Kronos

Epic

Job description

UTMB Health is seeking a Business Coordinator in the Department of Surgery to manage and coordinate administrative and business management activities. The role supports staff, handles inventory, timekeeping, travel, and procurement, and acts as liaison across multiple divisions with discretion and independent initiative.

The position requires a Bachelor’s degree or equivalent plus 2 years of office experience, and offers comprehensive administrative support responsibilities within a busy