Senior Surgery Administration Coordinator

The University of Texas Medical Branch; Galveston (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

UTMB Health seeks a Clerical & Administrative Support Regular to manage clerical, scheduling, travel arrangements, and general administrative activities within the department. Primary duties include inventory control, processing invoices, coordinating appointments, and acting as liaison with internal departments to ensure smooth operations and timely tasks.

This on-site role requires initiative, strong organizational skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree or equivalent and 2 years of office related experience.
• Ability to work independently and manage administrative processes.

Responsibilities

• Manages departmental inventory with proper tracking and annual asset audits.
• Provides administrative support to the administrator and department staff.
• Serves as liaison across Surgery, FOAM, IS, and other areas for administrative tasks.
• Processes travel requests, PO/invoices, and coordinates meetings and spaces.
• Oversees timekeeping and personnel exit processes, with proper checklists.

Skills

Office experience

Self-starter

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Qgenda

Kronos

Epic

Job description

UTMB Health seeks a Clerical & Administrative Support Regular to manage clerical, scheduling, travel arrangements, and general administrative activities within the department. Primary duties include inventory control, processing invoices, coordinating appointments, and acting as liaison with internal departments to ensure smooth operations and timely tasks.

This on-site role requires initiative, strong organizational skills, and proficiency in Microsoft Office.