Business Operations Coordinator, Ob-Gyn Gynecology

Utmb; Galveston (TX); In loco; USD 52.000 - 72.000; Tempo pieno

Descrizione del lavoro

UTMB Health in Galveston seeks a Business Coordinator for the Obstetrics and Gynecology division. You will provide high-level administrative and operational support to division leadership and faculty, coordinating finances, scheduling, travel, and records to enable clinical, academic, and research missions.

The role requires strong organizational, communication, and problem-solving abilities in a fast-paced academic healthcare environment.

Competenze

• Associate degree or equivalent and 2 years of office experience.
• Experience with academic/clinical/research settings preferred.
• Strong organizational and communication skills.
• Experience with PeopleSoft and QGenda desirable.
• Manage calendars, travel, invoicing, and records.

Mansioni

• Provide executive-level administrative support to Gynecology faculty.
• Manage complex calendars and prioritise deadlines.
• Coordinate meetings, prepare agendas/minutes, and draft documents.
• Arrange domestic and international travel per UTMB guidelines.
• Process invoices, POs, and vendor payments.
• Maintain financial records and monthly reports.
• Coordinate with purchasing, facilities, safety, and inventory.
• Provide backup scheduling support for provider calendars.

Conoscenze

Organization & multitasking

Verbal & written communication

Professionalism & discretion

Independent & collaborative work

Customer service mindset

Adaptability in healthcare

Formazione

Associate degree or equivalent

Strumenti

PeopleSoft (e-Pro, reports, vouchers, ISC)

Power

QGenda scheduling

DataMart

Kronos

Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

Descrizione del lavoro

UTMB Health in Galveston seeks a Business Coordinator for the Obstetrics and Gynecology division. You will provide high-level administrative and operational support to division leadership and faculty, coordinating finances, scheduling, travel, and records to enable clinical, academic, and research missions.

The role requires strong organizational, communication, and problem-solving abilities in a fast-paced academic healthcare environment.