Senior Sponsored Programs Administrator (Contracts, Proposals & Awards)

Northeast Ohio Medical University; Northern (KY); Hybrid; USD 49,000 - 57,000; Full time

Benefits offered by this job

Hybrid work

Educational benefits

Lean Six Sigma certification

Employer 14% retirement match

Paid time off

Job summary

Northeast Ohio Medical University (NEOMED) is seeking a Senior Sponsored Programs Administrator in the Office of Research and Sponsored Programs. This role oversees subawards, subcontracts, and consulting agreements and handles proposal preparation and award administration in a collaborative academic setting.

The position offers a starting salary range of $49,120–$57,364, commensurate with experience, with a hybrid work environment and comprehensive benefits.

Qualifications

• Four years of research administrative experience or related experience.
• Proficient in Microsoft Office Suite.

Responsibilities

• Sub-Recipient/Contractor Administration: Manage the coordination and administration of outgoing subawards, subcontracts, and consulting agreements and their amendments.
• Proposal and Award Preparation: Guide proposal preparation including budgets and sponsor guidelines; monitor proposals; assist in Just-In-Time submissions; set up awards.
• Supervisory and Mentoring Duties: May supervise students, conduct performance evaluations, and mentor entry-level Sponsored Programs Administrators.
• Other Duties: Represent the department and University on committees and at meetings; perform other duties as required.

Skills

Proficient in Microsoft Office

Education

Master’s degree in relevant field

Certified Research Administrator

Job description

Senior Sponsored Programs Administrator (Contracts, Proposals & Awards)

Position Information

Position Title

Position Title Senior Sponsored Programs Administrator (Contracts, Proposals & Awards)

Position Type

Position Type Admin/Professional

Department

Department Research & Sponsored Programs

Full or Part Time

Full or Part Time Full Time

Pay Grade

Pay Grade MN8

Position Summary Information

Department Specific Information

Join Northeast Ohio Medical University’s ( NEOMED ) Office of Research and Sponsored ProgramsNEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Senior Sponsored Programs Administrator in the Office of Research and Sponsored Programswho wants to contribute to meaningful work in a collaborative academic environment.
At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.
Starting Salary Range: $49,120 – $57,364, commensurate with experience.
Benefits & PerksNEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.
Healthcare CoverageCompetitive medical, dental, and vision insurance through Medical Mutual
Flexible Spending Account ( FSA ) or Health Savings Account ( HSA )
Short-and long-term disability coverage, Long-term care coverage options, and Life insurance
RetirementState retirement plan with 14% employer matching to help you plan for the future
Paid Time OffGenerous vacation and sick leave, in addition to 11 paid holidays each year
Additional BenefitsHybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
Educational benefits with our partner universities (Policy#3349-07-45)
Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
Employee wellness activities and initiatives that support a healthy work-life balance

Summary

Oversight of subawards, subcontracts, consultant contracts and amendments, proposal preparation, and administration of awards. Provide guidance to Sponsored Programs Administrator.

Principal Functional Responsibilities

Sub-Recipient/Contractor Administration: Manage the coordination and administration of outgoing subaward, subcontracts, and consulting agreements and their respective amendments that are issued to subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts for NEOMED following university, agency, and federal, state, local, and industry compliance requirements. Manage the assessment, development, issuance, negotiation, and execution process in conjunction with Sponsored Programs management and University General Counsel. Update template agreements as regulations change. Compile and review all required documentation and information to create the subaward or consulting agreements and respective amendments including subrecipient prequalification, monitoring, fund reservation (in coordination with Grants Accounting) and mandatory federal filing/reporting under the Federal Funding Accountability and Transparency Act ( FFATA ). Work with NEOMED’s principal investigator (PI) to verify that each subaward supports the proposed scope of work. Proactively and independently identify and resolve complex questions or issues as they arise. Upon discovery of any potential problems with sub-recipients/contractors, provide notification, advice, and assistance for corrective action that may be required such as: renegotiation of the sub-award/subcontract; corrections to be inserted and initial by both parties; amendments; internal adjustments, etc. Interpret regulations and/or initiate further inquiries as necessary in response to inquiries from project directors, principal investigators, supervisors and support staff, provide guidance to ensure compliance, and take appropriate action to reconcile sponsor requirements with NEOMED policies and procedures. Provide subawards process training for faculty and staff. Submission of federal subaward reporting.

Proposal and Award Preparation: Provide guidance to faculty and staff in proposal preparation, including budgets, sponsor guidelines, University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances. Work with faculty on Just-In-Time ( JIT ) submissions. Award set up including draft budgets based on award agreement; prepare and compile documents necessary for setup of grant indexes by Grants Accounting; notify PI when grant is set up and provide relevant information regarding the award. May serve as primary Sponsored Programs contact for oversight of specific, complex projects; may oversee submission of major or complex proposals.

Supervisory and Mentoring Duties: May supervise students including hiring and disciplinary recommendations, conduct performance evaluations, and fulfilling responsibilities of human resource management. Meets with new staff to explain Sponsored Programs’ role and clarify interests. Assist in mentoring and training entry level Sponsored Programs Administrators and serve as information source for department and college level administrators.

Other Duties: Represent the department and University on committees and at various meetings as required. Perform other duties as required.

Qualifications

• Four years research administrative experience or related experience
• Proficient in Microsoft Office Suite

Preferred Qualifications

• Master’s degree in relevant field or Certified Research Administrator
• Experience in higher education, data management and fundamentals of research administration
• Knowledge and/or familiarity with Banner system functionality

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

NEOMED Campus Safety Guidelines

In an effort to keep our campus community as healthy and safe as possible, NEOMED may require vaccinations as a condition of attendance and employment. This policy will allow for exemption of the vaccination requirement for those individuals with valid medical reasons, sincerely held religious beliefs and matters of conscience.

Close Date

Northeast Ohio Medical University
4209 SR 44., PO Box 95, Rootstown, Ohio 44272