Senior Sponsored Programs Administrator (Contracts, Proposals & Awards)

Northeast Ohio Medical University (NEOMED); Rootstown Township (OH); On-site; USD 49,000 - 57,000; Full time

Benefits offered by this job

Hybrid work environment

Educational benefits

Lean Six Sigma training

Wellness programs

Job summary

NEOMED in Rootstown, Ohio is seeking a Senior Sponsored Programs Administrator to oversee subawards, subcontracts, consultant agreements and amendments, and administer awarded projects across federal and non-federal grants.

Responsibilities include guiding proposal preparation and award setup with Grants Accounting, training staff, ensuring compliance with sponsor requirements, and coordinating with General Counsel as needed to navigate complex awards.

Qualifications

• Bachelor's degree.
• Four years research administrative experience or related experience.
• Proficient in Microsoft Office Suite.

Responsibilities

• Oversee subawards, subcontracts, consulting agreements and amendments.
• Coordinate proposal preparation, award setup with Grants Accounting.
• Provide subawards process training and guidance to staff.
• Monitor compliance with federal, state, and university policies.

Skills

Microsoft Office Suite

Education

Bachelor's degree

Job description

Position Type: Admin/Professional

Department: Research & Sponsored Programs

Full or Part Time: Full Time

Pay Grade: MN8

Summary

Oversight of subawards, subcontracts, consultant contracts and amendments, proposal preparation, and administration of awards. Provide guidance to Sponsored Programs Administrator.

Principal Functional Responsibilities

Sub-Recipient/Contractor Administration

Manage the coordination and administration of outgoing subaward, subcontracts, and consulting agreements and their respective amendments that are issued to subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts for NEOMED following university, agency, and federal, state, local, and industry compliance requirements. Manage the assessment, development, issuance, negotiation, and execution process in conjunction with Sponsored Programs management and University General Counsel. Update template agreements as regulations change. Compile and review all required documentation and information to create the subaward or consulting agreements and respective amendments including subrecipient prequalification, monitoring, fund reservation (in coordination with Grants Accounting) and mandatory federal filing/reporting under the Federal Funding Accountability and Transparency Act (FFATA). Work with NEOMED's principal investigator (PI) to verify that each subaward supports the proposed scope of work. Proactively and independently identify and resolve complex questions or issues as they arise. Upon discovery of any potential problems with sub-recipients/contractors, provide notification, advice, and assistance for corrective action that may be required such as: renegotiation of the sub-award/subcontract; corrections to be inserted and initial by both parties; amendments; internal adjustments, etc. Interpret regulations and/or initiate further inquiries as necessary in response to inquiries from project directors, principal investigators, supervisors and support staff, provide guidance to ensure compliance, and take appropriate action to reconcile sponsor requirements with NEOMED policies and procedures. Provide subawards process training for faculty and staff. Submission of federal subaward reporting.

Proposal and Award Preparation

Provide guidance to faculty and staff in proposal preparation, including budgets, sponsor guidelines, University policies and procedures, and electronic submission processes. Monitor status of pending proposals. Initially review proposals for accuracy and basic compliance with University and sponsor guidelines and policies, ensure appropriate department chair/dean approvals for proposals; contact collaborating institutions to obtain required proposal documents and assurances. Work with faculty on Just-In-Time (JIT) submissions. Award set up including draft budgets based on award agreement; prepare and compile documents necessary for setup of grant indexes by Grants Accounting; notify PI when grant is set up and provide relevant information regarding the award. May serve as primary Sponsored Programs contact for oversight of specific, complex projects; may oversee submission of major or complex proposals.

Supervisory and Mentoring Duties

May supervise students including hiring and disciplinary recommendations, conduct performance evaluations, and fulfilling responsibilities of human resource management. Meets with new staff to explain Sponsored Programs' role and clarify interests. Assist in mentoring and training entry level Sponsored Programs Administrators and serve as information source for department and college level administrators.

Other Duties

Represent the department and University on committees and at various meetings as required. Perform other duties as required.

Qualifications

• Bachelor's degree
• Four years research administrative experience or related experience
• Proficient in Microsoft Office Suite

Preferred Qualifications

• Master's degree in relevant field or Certified Research Administrator
• Experience in higher education, data management and fundamentals of research administration
• Knowledge and/or familiarity with Banner system functionality

Physical Requirements

Must be able to utilize a phone, computer and other office equipment.

Department Specific Information

Join Northeast Ohio Medical University's (NEOMED) Office of Research and Sponsored Programs

NEOMED is a mission-driven, community-based medical university committed to educating health professionals, advancing discovery, and improving the health of our region. We are seeking a Senior Sponsored Programs Administrator in the Office of Research and Sponsored Programs who wants to contribute to meaningful work in a collaborative academic environment.

At our organization, we are committed to fostering a collaborative and team-oriented environment that is essential to fulfilling our mission. We believe every employee should feel appreciated, valued, and empowered. To maintain a supportive organizational culture, we seek individuals whose values align with our mission and who thrive in a team-based approach. We encourage individuals whose values align with this collaborative approach to apply.

Starting Salary Range

$49,120 - $57,364, commensurate with experience.

Benefits & Perks

NEOMED is committed to supporting your health, well-being, and long-term success—both at work and beyond. Our comprehensive benefits package is designed to help you thrive.

Healthcare Coverage

• Competitive medical, dental, and vision insurance through Medical Mutual
• Flexible Spending Account (FSA) or Health Savings Account (HSA)
• Short-and long-term disability coverage, Long-term care coverage options, and Life insurance

Retirement

• State retirement plan with 14% employer matching to help you plan for the future

Paid Time Off

• Generous vacation and sick leave, in addition to 11 paid holidays each year

Additional Benefits

• Hybrid work environment (up to two remote days per week after six months) (Policy#3349-7-151)
• Educational benefits with our partner universities (Policy#3349-07-45)
• Ongoing investment in your professional growth through on-site training and Lean Six Sigma certification
• Employee wellness activities and initiatives that support a healthy work-life balance

NEOMED is committed to providing equal employment opportunities to qualified applicants without discrimination on the basis of age, color, disability, gender identity or expression, genetic information, national origin, race, religion, sex, sexual orientation, transgender status, status as a parent during pregnancy and immediately after the birth of a child, status as a parent of a young child, status as a foster parent, veteran status or any other category protected by applicable state or federal law. As an Equal Opportunity Employer, NEOMED also affirms its commitment to nondiscrimination in its employment policies and practices. In compliance with Title IX (20 U.S.C Sec. 1681 et seq.), NEOMED prohibits sex discrimination, including sexual harassment.