Senior School Secretary & Admin Coordinator

Welcome; Michigan; On-site; USD 38,000 - 48,000; Full time

Job summary

St. Thomas Aquinas School in East Lansing seeks an Executive School Secretary for the 2026-2027 school year.

The role provides high-level administrative support to the principal and school staff, manages attendance records, communications, scheduling, and enrollment processes, and coordinates meetings and events. The selected candidate will demonstrate strong organizational skills, proficiency with Microsoft Office and Google products, confidentiality with student records, and the ability to

Qualifications

• Associate’s degree or 2-year degree preferred.
• Minimum of 2 years’ experience in an executive support role.
• Confidentiality with student, family, and teacher records.
• Virtus Training for a Safe Environment and a background check.
• CPR and AED certification.
• Familiar with FACTS Student Information System or similar database.
• Church familiarity: knowledge of Catholic Church organization is preferred.

Responsibilities

• Answer telephones and provide information to callers, take messages, or transfer calls.
• Open, read, route, and distribute incoming mail; respond to routine letters.
• Greet visitors or callers and direct them to appropriate people.
• Proficient with Microsoft Office Suite and Google products.
• Operate office equipment and coordinate repairs when needed.
• Set up and manage filing systems; maintain attendance records and correspondence.
• Coordinate and manage electronic mail and information flow with teachers and families.
• Schedule and confirm appointments for principal, teachers, and prospective employees.
• Maintain school calendars and coordinate events and meetings.
• Enter information into databases and process payroll-related data.

Skills

Microsoft Office

Google Workspace

Administrative support

Communication

Attention to detail

Education

Associate degree or equivalent

Tools

FACTS SIS

Job description

St. Thomas Aquinas School in East Lansing seeks an Executive School Secretary for the 2026-2027 school year.

The role provides high-level administrative support to the principal and school staff, manages attendance records, communications, scheduling, and enrollment processes, and coordinates meetings and events. The selected candidate will demonstrate strong organizational skills, proficiency with Microsoft Office and Google products, confidentiality with student records, and the ability to