Executive Assistant to the Principal

Dphx; Avondale (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

St. John Paul II Catholic High School is seeking an Administrative Assistant to the Principal to provide high-level administrative support, managing communications, schedules, meetings, and projects in alignment with the school’s mission.

The role reports to the Principal, requires 3-5 years of administrative experience, and involves coordinating the annual accreditation processes, maintaining records, and assisting with event planning.

Qualifications

• Active practicing Roman Catholic in full communion with the Church.
• Excellent communication skills with both children and adults.
• 3-5 years of administrative or executive support experience.
• Proficiency in spoken and written Spanish is a plus.

Responsibilities

• Supports the Principal with phone calls; maintenance of records of appointments, schedules meetings, and assists with communication
• Manages the principal’s schedule, appointments and priorities including preparation for meetings, set up, record keeping, and minutes
• Takes care of Principal's correspondence (incoming and outgoing) including creating, formatting, producing and editing correspondence and other written materials
• Tracks credit card expenses, organizes purchase order process and processes mail
• Develops and maintains good relationships with the faculty and staff, students and parents
• Coordinates the Safe Environment Training for the school, keeping track of the requirements and communication to faculty, staff, students and volunteers.
• Prepares for School Advisory Board meetings including the meeting agendas, room preparation, taking notes, minutes, and tracking items
• Maintains the school administrator’s dashboard
• Maintains and updates the filing system and materials
• Records solicitation activity, donor stewardship, gift tracking, acknowledgement and pledge redemption
• Provides documentation (certificates and hours) for Professional Development provided on campus.
• Supports school administrators and staff on the annual review and audit of retention of records

Skills

Communication skills

Organizational skills

Problem solving

Attention to detail

Interpersonal communication

Confidentiality

Tools

Microsoft Office

Google Workspace

Job description

St. John Paul II Catholic High School is seeking an Administrative Assistant to the Principal to provide high-level administrative support, managing communications, schedules, meetings, and projects in alignment with the school’s mission.

The role reports to the Principal, requires 3-5 years of administrative experience, and involves coordinating the annual accreditation processes, maintaining records, and assisting with event planning.