Senior School Admin Secretary III – Budget, Scheduling & Compliance

Ashton Ranch Middle School - Surprise, AZ; Surprise (AZ); On-site; USD 25,000 - 35,000; Full time

Job summary

Ashton Ranch Middle School in Surprise, AZ is seeking an Administrative Secretary III to support the principal and manage school office operations, including budgeting, scheduling and communications. The role requires strong organizational skills and attention to detail to ensure smooth daily operations.

The position is a 1.0 FTE, Non-Exempt, with opportunities to coordinate district-level processes and collaborate with staff, students and families.

Qualifications

• High School Diploma or GED required.
• Associate degree in Business/Management preferred.
• Three years of advanced administrative support experience.
• Scheduling, assigning and reviewing work of staff.

Responsibilities

• Assist administration with campus budget and financial management.
• Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
• Manage district fees and payment system.
• Oversee collection and verification of substitute and staff attendance.
• Coordinate building safety procedures and manage key distribution.
• Coordinate and submit Governing Board agenda items.
• Coordinate and facilitate distribution of school-wide communication.
• Schedule special projects and events.
• Support site administration in personnel management.
• Perform regular internal audits ensuring data accuracy.

Skills

Administrative support

Education

High School Diploma or GED

Associate’s degree in Business/Management

Tools

Excel

Job description

Ashton Ranch Middle School in Surprise, AZ is seeking an Administrative Secretary III to support the principal and manage school office operations, including budgeting, scheduling and communications. The role requires strong organizational skills and attention to detail to ensure smooth daily operations.

The position is a 1.0 FTE, Non-Exempt, with opportunities to coordinate district-level processes and collaborate with staff, students and families.