School Office Administrator III — Budget & Scheduling

Valley Vista High School - Surprise, AZ; Surprise (AZ); On-site; USD 42,000 - 48,000; Full time

Job summary

Valley Vista High School - Surprise, AZ is seeking an Administrative Secretary III to support the principal and school leadership. The role handles budgeting, scheduling, communications, and document management to keep the office running efficiently.

Requirements include a high school diploma or GED, and an associate degree preferred; at least three years of advanced administrative experience, strong Excel skills, and a clean IVP fingerprint clearance.

Qualifications

• High School Diploma or GED required.
• Associate’s degree in Business, Management, or related field preferred.
• Three years of advanced administrative support experience including frequent public contact.
• Scheduling, assigning and reviewing work of staff.

Responsibilities

• Assist administration with campus budget and financial management.
• Ensure compliance for all expenditures including purchase orders, payroll, and cash management.
• Manage district fees and payment system.
• Oversee collection and verification of substitute and staff attendance.
• Coordinate building safety procedures and manage key distribution.
• Coordinate and ensure the maintenance of school documents, and coordinate, create and submit Governing Board agenda items.
• Coordinate and facilitate distribution of school-wide communication.
• Coordinate and schedule special projects and events.
• Support and assist site administration in personnel management.
• Perform regular internal audits ensuring accuracy of data.
• Provide back up for Attendance Records Technician and Data Record Technician.
• Provide exceptional customer service to all stakeholders.
• Establish and maintain good rapport with students, employees, community members and vendors.
• Maintains a high level of ethical behavior and confidentiality.
• Other job related duties as assigned.

Skills

Budgeting

Payroll processing

Cash handling

Attendance tracking

Customer service

Data accuracy

Confidentiality

Scheduling

Office administration

Education

High School Diploma or GED

Associate’s degree in Business/Management or related field

Three years of advanced administrative support experience

Tools

Excel

Job description

Valley Vista High School - Surprise, AZ is seeking an Administrative Secretary III to support the principal and school leadership. The role handles budgeting, scheduling, communications, and document management to keep the office running efficiently.

Requirements include a high school diploma or GED, and an associate degree preferred; at least three years of advanced administrative experience, strong Excel skills, and a clean IVP fingerprint clearance.