Senior Scheduling & Curriculum Registrar

Texas Association of Collegiate Registrars and Admissions Officers (TACRAO); Arlington (TX); On-site; USD 59,000 - 60,000; Full time

Job summary

Texas Association of Collegiate Registrars and Admissions Officers (TACRAO) seeks an Assistant Registrar for Scheduling & Curriculum who will lead catalog development, production, and publication, manage course inventory in the SIS, and provide guidance on CourseLeaf for catalog, curriculum, and scheduling.

The role supervises three coordinators, analyzes classroom utilization in Ad Astra, creates the official final exam schedule each semester, and drives process improvements, staff training,

Qualifications

• Five (5) years of progressively responsible experience in Records and Registration or in areas closely relevant to the Registrar’s Office.
• Three (3) years of supervisory experience.
• Experience with utilizing Ad Astra and CourseLeaf products to support academic scheduling, curriculum management, and catalog operations.
• An equivalent mix of education and relevant experience in similar role.

Responsibilities

• Manage classroom assignments in Ad Astra and conduct comprehensive analysis of classroom utilization data to identify trends, peak usage times, and optimization.
• Independently implementing changes to assignments based on analysis.
• Develop and communicate the official final exam schedule each semester, manage all related logistics and exception requests.
• Serve as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Act as a primary functional lead for academic scheduling systems and course inventory and catalog systems (Ad Astra, CIM , CAT , CLSS ); responsible for configuring, testing, and implementing system upgrades and new features.
• Oversee the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the University’s course scheduling policies and deadlines.
• Oversee curriculum changes in the course inventory management system and within the student information system.
• Serve as the CourseLeaf administrator, managing system work-flows, user roles, and permissions to support efficient production.
• Create and maintain a comprehensive suite of training resources, including user guides, procedural documentation, and FAQs to support catalog management and course scheduling processes.
• Design and deliver ongoing training workshops for departmental schedulers, ensuring consistent applications of policies, systems, and best practices.
• Collaborate with campus partners to ensure the accuracy of catalog content and assess catalog production processes to identify and implement improvements.
• Serve on committees and task forces and perform other duties as assigned.

Skills

Customer service

Organizational improvement

Critical thinking

Communication

Team collaboration

Training development

Tools

Ad Astra

CourseLeaf

CIM

CAT

CLSS

Job description

Texas Association of Collegiate Registrars and Admissions Officers (TACRAO) seeks an Assistant Registrar for Scheduling & Curriculum who will lead catalog development, production, and publication, manage course inventory in the SIS, and provide guidance on CourseLeaf for catalog, curriculum, and scheduling.

The role supervises three coordinators, analyzes classroom utilization in Ad Astra, creates the official final exam schedule each semester, and drives process improvements, staff training,