Assistant Registrar: Scheduling & Curriculum Leader

UT Tyler; Arlington (TX); On-site; USD 59,000 - 60,000; Full time

Job summary

UT Tyler is seeking an Assistant Registrar for Scheduling & Curriculum to provide strategic leadership for the development, production, and publication of the university catalog and to manage course inventory within the student information system.

The role leads implementation and training for CourseLeaf and Ad Astra, coordinates final exam schedules, classroom assignments, and scheduling best practices, and supervises staff to ensure accurate, timely catalog and schedule publication.

Qualifications

• Bachelor’s degree required and five (5) years of experience of progressively responsible experience in Records and Registration or in areas closely relevant to the Registrar’s Office.
• Three (3) years of supervisory experience; experience utilizing Ad Astra and CourseLeaf products to support academic scheduling, curriculum management, and catalog operations; or an equivalent combination of nine (9) years of education and experience.

Responsibilities

• Manages classroom assignments in Ad Astra and conducts comprehensive analysis of classroom utilization data to identify trends, peak usage times, and optimization.
• Independently implements changes to assignments based on analysis.
• Develops and communicates the official final exam schedule each semester, manages all related logistics and exception requests.
• Serves as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Acts as the primary functional lead for academic scheduling systems and course inventory and catalog systems (Ad Astra, CIM, CAT, CLSS); responsible for configuring, testing, and implementing system upgrades and new features.
• Oversees the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the university’s course scheduling policies and deadlines.
• Oversees curriculum changes in the course inventory management system and within the student information system.
• Serves as the CourseLeaf administrator, managing system workflows, user roles, and permissions to support efficient production.
• Creates and maintains a comprehensive suite of training resources, including user guides, procedural documentation, and FAQs to support catalog management and course scheduling processes.
• Designs and delivers ongoing training workshops for department schedulers, ensuring consistent application of policies, systems, and best practices.
• Collaborates with campus partners to ensure the accuracy of catalog content and assess catalog production processes to identify and implement improvements.
• Serves on committees and task forces and performs other duties as assigned.

Skills

Leadership

Scheduling expertise

Communication

Customer service

Education

Bachelor’s degree

Tools

Ad Astra

CourseLeaf

CIM

CAT

CLSS

PeopleSoft

Job description

UT Tyler is seeking an Assistant Registrar for Scheduling & Curriculum to provide strategic leadership for the development, production, and publication of the university catalog and to manage course inventory within the student information system.

The role leads implementation and training for CourseLeaf and Ad Astra, coordinates final exam schedules, classroom assignments, and scheduling best practices, and supervises staff to ensure accurate, timely catalog and schedule publication.