Assistant Registrar for Scheduling & Curriculum

UT Tyler; Arlington (TX); On-site; USD 59,000 - 60,000; Full time

Job summary

UT Tyler is seeking an Assistant Registrar for Scheduling & Curriculum to provide strategic leadership for the development, production, and publication of the university catalog and to manage course inventory within the student information system.

The role leads implementation and training for CourseLeaf and Ad Astra, coordinates final exam schedules, classroom assignments, and scheduling best practices, and supervises staff to ensure accurate, timely catalog and schedule publication.

Qualifications

• Bachelor’s degree required and five (5) years of experience of progressively responsible experience in Records and Registration or in areas closely relevant to the Registrar’s Office.
• Three (3) years of supervisory experience; experience utilizing Ad Astra and CourseLeaf products to support academic scheduling, curriculum management, and catalog operations; or an equivalent combination of nine (9) years of education and experience.

Responsibilities

• Manages classroom assignments in Ad Astra and conducts comprehensive analysis of classroom utilization data to identify trends, peak usage times, and optimization.
• Independently implements changes to assignments based on analysis.
• Develops and communicates the official final exam schedule each semester, manages all related logistics and exception requests.
• Serves as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Acts as the primary functional lead for academic scheduling systems and course inventory and catalog systems (Ad Astra, CIM, CAT, CLSS); responsible for configuring, testing, and implementing system upgrades and new features.
• Oversees the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the university’s course scheduling policies and deadlines.
• Oversees curriculum changes in the course inventory management system and within the student information system.
• Serves as the CourseLeaf administrator, managing system workflows, user roles, and permissions to support efficient production.
• Creates and maintains a comprehensive suite of training resources, including user guides, procedural documentation, and FAQs to support catalog management and course scheduling processes.
• Designs and delivers ongoing training workshops for department schedulers, ensuring consistent application of policies, systems, and best practices.
• Collaborates with campus partners to ensure the accuracy of catalog content and assess catalog production processes to identify and implement improvements.
• Serves on committees and task forces and performs other duties as assigned.

Skills

Leadership

Scheduling expertise

Communication

Customer service

Education

Bachelor’s degree

Tools

Ad Astra

CourseLeaf

CIM

CAT

CLSS

PeopleSoft

Job description

Assistant Registrar for Scheduling & Curriculum

The annual salary for this position ranges from $58,500 to $60,000. The final offer will be commensurate with the candidate’s relevant experience and qualifications.

Documents Needed to Apply

Required:

• Resume
• References (minimum of three)

Purpose of Position

The Assistant Registrar provides strategic leadership and operational oversight for the development, production, and publication of the University catalog. This position also oversees the management of the institution’s course inventory within the student information system and delivers guidance and training to the campus community on the effective use of CourseLeaf for catalog, curriculum, and class scheduling management. The role also holds responsibility for classroom assignments in Ad Astra and developing the final exam schedule for the University. This position supervises three Coordinators who manage catalog and course inventory operations, class, and event scheduling, ensuring accuracy, quality, and efficiency across all processes. In addition, the Assistant Registrar contributes to broader Office of the Registrar initiatives, including business process analysis and improvement, staff training and communication, data review and integrity audits, and the execution of special projects as needed.

Essential Functions

• Manages classroom assignments in Ad Astra and conducts comprehensive analysis of classroom utilization data to identify trends, peak usage times, and optimization.
• Independently implements changes to assignments based on analysis.
• Develops and communicates the official final exam schedule each semester, manages all related logistics and exception requests.
• Serves as a primary scheduling resource and consultant for academic department administrators, providing expert guidance on scheduling best practices, system usage, and conflict resolution.
• Acts as the primary functional lead for academic scheduling systems and course inventory and catalog systems (Ad Astra, CIM, CAT, CLSS); responsible for configuring, testing, and implementing system upgrades and new features.
• Oversees the production process of the Course Schedule, from initial departmental submissions to final publication, ensuring adherence to the university’s course scheduling policies and deadlines.
• Oversees curriculum changes in the course inventory management system and within the student information system.
• Serves as the CourseLeaf administrator, managing system workflows, user roles, and permissions to support efficient production.
• Creates and maintains a comprehensive suite of training resources, including user guides, procedural documentation, and FAQs to support catalog management and course scheduling processes.
• Designs and delivers ongoing training workshops for department schedulers, ensuring consistent application of policies, systems, and best practices.
• Collaborates with campus partners to ensure the accuracy of catalog content and assess catalog production processes to identify and implement improvements.
• Serves on committees and task forces and performs other duties as assigned.

Required Qualifications

• Bachelor’s degree required and five (5) years of experience of progressively responsible experience in Records and Registration or in areas closely relevant to the Registrar’s Office.
• Three (3) years of supervisory experience; experience utilizing Ad Astra and CourseLeaf products to support academic scheduling, curriculum management, and catalog operations; or an equivalent combination of nine (9) years of education and experience.

Preferred Qualifications

• Experience with PeopleSoft; experience leading projects to completion.

Knowledge, Skills & Abilities

• Excellent customer service, organizational and interpersonal skills.
• Exceptional critical thinking skills and the ability to identify process improvements proficiency in Windows applications.
• Demonstrated ability to communicate effectively both orally and in writing.
• Demonstrated ability to work collaboratively in a team environment and independent willingness to learn emerging technologies and to develop new skills.
• Extensive knowledge of Federal, State, and Institutional policies and guidelines.

Work Schedule

• Monday through Friday; 8:00am through 5:00pm
• 10% Travel
• Requires non-traditional work hours such as nights, weekends and holidays.

Working Conditions

• May work around standard office conditions.
  

Benefits Information

Position is benefit eligible: Yes

We are proud to offer a comprehensive benefits package to our employees at the University.

It is the policy of The University of Texas at Arlington to conduct a pre employment background check on any applicant who is under final consideration for employment with the University.

This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA 48. By assuming this position, and if you have access to critical infrastructure, you authorize the University to conduct routine background checks.

University Information

The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times’ “Best for Vets: Colleges” and is the top university in North Texas for its graduates’ salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 – including leaders at many of the 24 Fortune 500 companies headquartered in North Texas – UTA contributes an estimated $29 billion annually to the Texas economy.

UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university’s strategic growth and commitment to serving the broader community.

This is an exciting time to join UTA and contribute to its bold vision for the future.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email [e-mail] .