Senior Sales Operations Administrator — On‑Site Role

Jobot; Paterson (NJ); On-site; USD 90,000 - 120,000; Full time

Job summary

Jobot is seeking a Sales Operations Administrator in Paterson, NJ for an on-site, permanent role. You will support the sales organization, work with senior leadership, and help keep operations efficient.

Key duties include coordinating schedules, preparing proposals and budgets, maintaining CRM records, and generating reports for leadership. A strong CRM background and MS Office skills are essential.

Qualifications

• 3–5+ years of administrative, sales support, or sales operations experience.
• Strong organizational skills with ability to manage multiple deadlines and priorities.
• Proficiency with MS Excel, Word, and PowerPoint.
• Experience with CRM systems; BuildOps or similar platforms is a plus.
• Experience preparing proposals, coordinating schedules, tracking budgets, and maintaining operational reports.

Responsibilities

• Coordinate sales department schedules, meetings, client visits, proposals, submissions and deadlines.
• Serve as liaison between executive leadership and Account Management, ensuring timely communication.
• Prepare sales proposals, budgets, presentations and supporting documentation.
• Maintain CRM records, track sales activity, and prepare leadership reports.
• Monitor outstanding actions, customer follow-ups and sales recommendations to meet deadlines.
• Partner with Accounting on accounts receivable tracking, billing coordination and financial reporting.
• Support departmental budgets, forecasting and performance reporting.
• Maintain and update SOPs, templates and departmental resources.
• Coordinate with Sales, Service, Marketing and PM to support priorities.

Skills

CRM systems

Excel/Office

Organizational skills

Communication skills

Cross-functional coordination

Tools

BuildOps

Job description

Jobot is seeking a Sales Operations Administrator in Paterson, NJ for an on-site, permanent role. You will support the sales organization, work with senior leadership, and help keep operations efficient.

Key duties include coordinating schedules, preparing proposals and budgets, maintaining CRM records, and generating reports for leadership. A strong CRM background and MS Office skills are essential.