On-site Contract Administrative Assistant – Consulting Team

Jobot; East Brunswick Township (NJ); On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Benefits day 1

401(k)

401(k) matching

Dental insurance

Flexible schedule

Flexible spending account

Health insurance

Job summary

Jobot is seeking a dynamic Administrative Assistant to support our consulting team on a contract basis in East Brunswick, NJ. This on-site role includes schedule management, travel coordination, and handling correspondence to keep daily operations running smoothly.

Ideal candidates will have at least 2 years of administrative experience, exceptional note-taking, and strong calendar management. Proficiency in Word, Excel, PowerPoint, and PM software is expected.

Qualifications

• 2+ years in an administrative role.
• Excellent note-taking and meeting minutes.
• Calendar management with multitasking.
• Strong written and verbal communication.
• Proficient in Word, Excel, PowerPoint; familiarity with PM software.
• Problem-solving and proactive mindset.

Responsibilities

• Provide comprehensive administrative support to the consulting team, including scheduling meetings, organizing travel, and managing correspondence.
• Take detailed notes during meetings and calls and disseminate to relevant parties.
• Help develop and implement administrative systems to improve efficiency.
• Maintain up-to-date information in internal databases.
• Coordinate with other departments to ensure seamless project execution.
• Prepare reports and presentations with data analysis as required.
• Assist in planning and executing special events and company functions.

Skills

Note-taking

Scheduling

Interpersonal skills

Communication

Problem solving

Independent initiative

Tools

Microsoft Office

Project management software

Job description

Jobot is seeking a dynamic Administrative Assistant to support our consulting team on a contract basis in East Brunswick, NJ. This on-site role includes schedule management, travel coordination, and handling correspondence to keep daily operations running smoothly.

Ideal candidates will have at least 2 years of administrative experience, exceptional note-taking, and strong calendar management. Proficiency in Word, Excel, PowerPoint, and PM software is expected.