Sales Operations Administrator

Jobot; Paterson (NJ); In loco; USD 90.000 - 120.000; Tempo pieno

Descrizione del lavoro

Jobot is seeking a Sales Operations Administrator in Paterson, NJ for an on-site, permanent role. You will support the sales organization, work with senior leadership, and help keep operations efficient.

Key duties include coordinating schedules, preparing proposals and budgets, maintaining CRM records, and generating reports for leadership. A strong CRM background and MS Office skills are essential.

Competenze

• 3–5+ years of administrative, sales support, or sales operations experience.
• Strong organizational skills with ability to manage multiple deadlines and priorities.
• Proficiency with MS Excel, Word, and PowerPoint.
• Experience with CRM systems; BuildOps or similar platforms is a plus.
• Experience preparing proposals, coordinating schedules, tracking budgets, and maintaining operational reports.

Mansioni

• Coordinate sales department schedules, meetings, client visits, proposals, submissions and deadlines.
• Serve as liaison between executive leadership and Account Management, ensuring timely communication.
• Prepare sales proposals, budgets, presentations and supporting documentation.
• Maintain CRM records, track sales activity, and prepare leadership reports.
• Monitor outstanding actions, customer follow-ups and sales recommendations to meet deadlines.
• Partner with Accounting on accounts receivable tracking, billing coordination and financial reporting.
• Support departmental budgets, forecasting and performance reporting.
• Maintain and update SOPs, templates and departmental resources.
• Coordinate with Sales, Service, Marketing and PM to support priorities.

Conoscenze

CRM systems

Excel/Office

Organizational skills

Communication skills

Cross-functional coordination

Strumenti

BuildOps

Descrizione del lavoro

Sales Operations Administrator

$90000 - $120000 per year | Paterson, NJ | On-site | Permanent

Sales Operations Administrator- Established, Family-Owned Company – Paterson, NJ

A bit about us:

Our client is a well-established, family-owned company in the commercial building services industry with a strong reputation for quality, customer service, and long-standing client relationships. They are seeking a Sales Operations Administrator to support their sales organization and work closely with executive leadership to keep departmental operations running efficiently.

Why join us?

• Established, reputable organization with a strong presence in the Northeast
• Family-owned company with a collaborative work environment
• High-visibility role working directly with senior leadership
• Opportunity to improve processes and make a meaningful impact on daily operations
• Competitive compensation and benefits

Job Details

• Coordinate sales department schedules, meetings, client visits, proposal submissions, and deadlines.
• Serve as a liaison between executive leadership and the Account Management team, ensuring timely communication and follow-through.
• Assist with preparing sales proposals, budgets, presentations, and supporting documentation.
• Maintain CRM records, track sales activity, and prepare reports for leadership.
• Monitor outstanding action items, customer follow-ups, and sales recommendations to ensure deadlines are met.
• Partner with Accounting on accounts receivable tracking, billing coordination, and financial reporting.
• Support departmental budgets, forecasting, and performance reporting.
• Maintain and update standard operating procedures, sales templates, and departmental resources.
• Coordinate with Sales, Service, Marketing, and Project Management to support departmental priorities.

Qualifications

• 3–5+ years of administrative, sales support, sales operations, or related experience.
• Strong organizational skills with the ability to manage multiple deadlines and competing priorities.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience with CRM systems; BuildOps or similar platforms is a plus.
• Experience preparing proposals, coordinating schedules, tracking budgets, and maintaining operational reports.
• Strong written and verbal communication skills.
• Comfortable working with executive leadership and following up with team members to ensure accountability.
• Experience in construction, HVAC, mechanical services, facilities management, or related industries is a plus.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.