Senior Recruiting Coordinator - Onsite & Global Interviews

ATOMS Careers page; San Francisco (CA); On-site; USD 87,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k)

Job summary

Atoms is hiring a Recruiting Coordination specialist to own end-to-end candidate on-site experiences in our San Francisco office. You will schedule complex multi-stakeholder interviews across time zones and manage travel, lodging, and access logistics.

You'll plan recruiting events, engage candidates, and partner with Recruiting, Workplace, IT, and vendors to optimize the experience. Strong platform skills and a service-minded attitude are essential.

Qualifications

• 2–3+ years of experience in recruiting coordination, event operations, or related roles, with ownership beyond day-to-day scheduling.
• Experience managing candidate travel, on-site logistics, or recruiting events is strongly preferred.
• Strong proficiency with Greenhouse, GoodTime, or similar recruiting/scheduling platforms.
• Excellent judgment and composure when troubleshooting escalations or last-minute changes.
• Track record of identifying process gaps and driving improvements independently.
• Strong written and verbal communication skills; able to represent the company to candidates, vendors, and partners.
• Collaborative and service-minded attitude.

Responsibilities

• Own end-to-end candidate on-site experience, ensuring interviews are organized, high-touch, and logistically seamless.
• Schedule and coordinate complex, multi-stakeholder interviews across our global team and multiple time zones, including high-priority and executive-level searches.
• Manage candidate travel and visit logistics — transportation, lodging, office access, meals, and day-of coordination.
• Plan and execute recruiting events, candidate engagement activities, and other in-person recruiting experiences.
• Partner across Recruiting, Workplace, Travel, IT, and vendors to resolve operational issues and continuously improve the candidate experience.
• Own data accuracy and system hygiene across Greenhouse and GoodTime, proactively spotting and fixing inconsistencies before they become problems.
• Lead process improvement initiatives across recruiting operations, identifying inefficiencies and driving fixes end-to-end rather than just flagging them.
• Create travel/event documentation, SOPs, and playbooks for recruiting processes, keeping them current and scalable as the team grows.

Skills

Recruiting coordination

Event operations

Interview scheduling

Vendor management

Communication

Collaboration

Tools

Greenhouse

GoodTime

Job description

Atoms is hiring a Recruiting Coordination specialist to own end-to-end candidate on-site experiences in our San Francisco office. You will schedule complex multi-stakeholder interviews across time zones and manage travel, lodging, and access logistics.

You'll plan recruiting events, engage candidates, and partner with Recruiting, Workplace, IT, and vendors to optimize the experience. Strong platform skills and a service-minded attitude are essential.