Senior Recruiting Coordinator: End-to-End Hiring & Events

Atoms; San Francisco (CA); On-site; USD 87,000 - 100,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life & Disability Insurance

HSA options

401(k)

Flexible Spending Accounts

Discretionary vacation days

8 paid holidays

Job summary

Atoms is hiring a recruiting coordinator to own the end-to-end onsite candidate experience in our San Francisco office. You will schedule complex interviews across time zones, manage travel and logistics, and coordinate events and engagement activities to ensure a high-touch, seamless process.

You will work with Recruiting, Workplace, Travel, IT, and vendors to resolve issues, maintain data hygiene in Greenhouse and GoodTime, and drive process improvements that scale with the team.

Qualifications

• 2–3+ years of experience in recruiting coordination, event operations, or related roles, with demonstrated ownership beyond day-to-day scheduling.
• Experience managing candidate travel, on-site logistics, or recruiting events is strongly preferred.
• Strong proficiency with Greenhouse, GoodTime, or similar recruiting/scheduling platforms.

Responsibilities

• Own end-to-end candidate on-site experience, ensuring interviews are organized, high-touch, and logistically seamless.
• Schedule and coordinate complex, multi-stakeholder interviews across our global team and multiple time zones, including high-priority and executive-level searches.
• Manage candidate travel and visit logistics — transportation, lodging, office access, meals, and day-of coordination.
• Plan and execute recruiting events, candidate engagement activities, and other in-person recruiting experiences.
• Partner across Recruiting, Workplace, Travel, IT, and vendors to resolve operational issues and continuously improve the candidate experience.
• Own data accuracy and system hygiene across Greenhouse and GoodTime, proactively spotting and fixing inconsistencies before they become problems.
• Lead process improvement initiatives across recruiting operations, identifying inefficiencies and driving fixes end-to-end rather than just flagging them.
• Create travel/event documentation, SOPs, and playbooks for recruiting processes, keeping them current and scalable as the team grows.

Skills

Recruiting coordination

Event operations

Scheduling platforms

Tools

Greenhouse

GoodTime

Job description

Atoms is hiring a recruiting coordinator to own the end-to-end onsite candidate experience in our San Francisco office. You will schedule complex interviews across time zones, manage travel and logistics, and coordinate events and engagement activities to ensure a high-touch, seamless process.

You will work with Recruiting, Workplace, Travel, IT, and vendors to resolve issues, maintain data hygiene in Greenhouse and GoodTime, and drive process improvements that scale with the team.