Senior Recruiting Coordinator

ATOMS Careers page; San Francisco (CA); On-site; USD 87,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401(k)

Job summary

Atoms is hiring a Recruiting Coordination specialist to own end-to-end candidate on-site experiences in our San Francisco office. You will schedule complex multi-stakeholder interviews across time zones and manage travel, lodging, and access logistics.

You'll plan recruiting events, engage candidates, and partner with Recruiting, Workplace, IT, and vendors to optimize the experience. Strong platform skills and a service-minded attitude are essential.

Qualifications

• 2–3+ years of experience in recruiting coordination, event operations, or related roles, with ownership beyond day-to-day scheduling.
• Experience managing candidate travel, on-site logistics, or recruiting events is strongly preferred.
• Strong proficiency with Greenhouse, GoodTime, or similar recruiting/scheduling platforms.
• Excellent judgment and composure when troubleshooting escalations or last-minute changes.
• Track record of identifying process gaps and driving improvements independently.
• Strong written and verbal communication skills; able to represent the company to candidates, vendors, and partners.
• Collaborative and service-minded attitude.

Responsibilities

• Own end-to-end candidate on-site experience, ensuring interviews are organized, high-touch, and logistically seamless.
• Schedule and coordinate complex, multi-stakeholder interviews across our global team and multiple time zones, including high-priority and executive-level searches.
• Manage candidate travel and visit logistics — transportation, lodging, office access, meals, and day-of coordination.
• Plan and execute recruiting events, candidate engagement activities, and other in-person recruiting experiences.
• Partner across Recruiting, Workplace, Travel, IT, and vendors to resolve operational issues and continuously improve the candidate experience.
• Own data accuracy and system hygiene across Greenhouse and GoodTime, proactively spotting and fixing inconsistencies before they become problems.
• Lead process improvement initiatives across recruiting operations, identifying inefficiencies and driving fixes end-to-end rather than just flagging them.
• Create travel/event documentation, SOPs, and playbooks for recruiting processes, keeping them current and scalable as the team grows.

Skills

Recruiting coordination

Event operations

Interview scheduling

Vendor management

Communication

Collaboration

Tools

Greenhouse

GoodTime

Job description

Atoms is building the machines that power the next era of progress.

Over the last decade, software has transformed the digital world. But the physical world, where food is made, minerals are mined, goods are moved, and industries are run, remains far less intelligent, far less efficient, and far more constrained. We’re changing that.

Atoms builds Physical AI— real-world robots for the industries that move civilization forward, starting with food, mining, and transport. Our systems are designed to understand, predict, and control the real world with precision, turning complex physical operations into something more reliable, more scalable, and more productive.

This work requires more than robotics. It requires deep integration across hardware, software, AI, operations, manufacturing, and real estate. We don’t just build machines in a lab. We deploy them into real environments, operate them, learn from them, and improve them until they work at scale.

We are roboticists, engineers, operators, and builders. We believe the next great technology companies will not only transform information, but the physical systems that shape everyday life.

If you want to work on hard problems with real-world impact, join us.

What you'll do

• Own end-to-end candidate on-site experience, ensuring interviews are organized, high-touch, and logistically seamless.
• Schedule and coordinate complex, multi-stakeholder interviews across our global team and multiple time zones, including high-priority and executive-level searches.
• Manage candidate travel and visit logistics — transportation, lodging, office access, meals, and day-of coordination.
• Plan and execute recruiting events, candidate engagement activities, and other in-person recruiting experiences.
• Partner across Recruiting, Workplace, Travel, IT, and vendors to resolve operational issues and continuously improve the candidate experience.
• Own data accuracy and system hygiene across Greenhouse and GoodTime, proactively spotting and fixing inconsistencies before they become problems.
• Lead process improvement initiatives across recruiting operations, identifying inefficiencies and driving fixes end-to-end rather than just flagging them.
• Create travel/event documentation, SOPs, and playbooks for recruiting processes, keeping them current and scalable as the team grows.

What we're looking for

• 2–3+ years of experience in recruiting coordination, event operations, or related roles, with demonstrated ownership beyond day-to-day scheduling.
• Experience managing candidate travel, on-site logistics, or recruiting events strongly preferred.
• Strong proficiency with Greenhouse, GoodTime, or similar recruiting/scheduling platforms.
• Excellent judgment and composure when troubleshooting escalations, ambiguous situations, or last-minute changes.
• Track record of identifying process gaps and driving improvements independently, not just executing existing workflows.
• Strong written and verbal communication skills, with comfort representing the company to candidates, vendors, and cross-functional partners.
• A collaborative and service-minded attitude.

What else you need to know

This role is based in our San Franciscooffice. Atoms is a company driven by invention and continuous change - we are constantly reimagining our industries, building new products, and refining how we operate. We do our best work together. That’s why all of our office-based teams work onsite, five days a week.

The base salary range for this role is $87,000 - $100,000 per year.

Actual compensation will be determined on an individual basis and may vary depending on experience, skills, and qualifications.

Base salary is just one part of your total rewards package. You may also be eligible for equity awards and an annual performance-based bonus.

Benefits Summary (USA Full-Time Exempt Employees):

• Medical, dental, and vision insurance (multiple plans, incl. HSA options).
• Company-paid life and disability insurance (short- and long-term).
• Voluntary insurance: accident, critical illness, hospital indemnity.
• Optional supplemental life insurance for self, spouse, and children.
• 401(k).
• Health Savings Account (HSA)
• Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
• Discretionary vacation days
• 8 paid holidays per year

Benefits are subject to change at the company's discretion.
Atoms accepts applications on an ongoing basis.

Ready to join us as we serve those who serve others?

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in ATOMS Careers page’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.