Senior Records Management Specialist

SemperServe; Arlington, Northern (VA, KY); Hybrid; USD 90,000 - 120,000; Full time

Job summary

SemperServe, Arlington, VA, seeks a Senior Administrative Specialist to serve as Records Management Custodian for the USTDA Information Resource Center. You will manage CAF, organize electronic records, and assist staff in document identification for filing.

The role requires extensive records management experience, policy development, and strong communication skills. Occasional on-site support and interactions with NARA are expected to ensure compliant archiving and disposition.

Qualifications

• At least 10 years of related work experience.
• At least 5 years of records management experience, including FOIA information management.
• College degree in business or information management and/or related certifications.
• Experience creating and implementing records management policies, procedures, and retention schedules.
• Experience evaluating program effectiveness and recommending improvements.
• Experience providing training and technical assistance to staff.
• Strong computer skills (database, word processing, and data entry).
• Excellent written and verbal communication skills.
• Commitment to innovative and quality customer service.

Responsibilities

• Inventory and organize documents in an electronic database for storage on the agency’s shared directory or intranet.
• Provide assistance to agency staff on CAF document identification for database incorporation.
• Serve as primary point of contact for records management and file management tasks.
• Interact with NARA to ensure disposition, transfer, and archiving of electronic records comply with policies.

Skills

Records management

FOIA management

Data entry

Database skills

Policy development

Training & support

Communication skills

Multitasking

Office management

AV support

Education

Bachelor's degree in business or information management

Records management certification

Tools

MS Office

Job description

All Jobs > Senior Records Management Specialist

Are you seeking a professional career supporting development of overseas infrastructure projects that advance the shared strategic interests of the U.S. and international partners? We are seeking candidates for a Senior Administrative Specialist position, specifically to serve as a Records Management Custodian for the Information Resource Center (IRC) of the U.S. Trade and Development Agency. The Specialist will perform a variety of critical administrative tasks but will primarily be responsible for maintaining USTDA’s Central Agency Files (CAF). Other related duties include:

Inventory and organize documents in an electronic database for storage on the agency’s shared directory or intranet for easy reference. Other duties include:

Provide assistance to agency staff on the identification of CAF documents for incorporation into the database.

Serve as primary Point of Contact (POC) for records management, to include receiving official Agency documents (administrative or programmatic) from the USTDA staff for file management tasks.
Interact with the National Archives and Records Administration (NARA) to ensure that the agency’s disposition, transfer, and archiving of electronic records are compliant with NARA policies and requirements

Requirements

• At least 10 total years of related work experience
• At least 5 years of records management experience, including Freedom of Information Act information management
• College degree required in business or information management and/or related certifications
• Experience in creating and implementing records management policies, procedures, and retention schedules
• Experience evaluating program effectiveness and recommending improvements
• Experience providing training and technical assistance to staff
• Strong computer skills (database, word processing, and data entry skills)
• Excellent written and verbal communication skills
• Commitment to innovative and quality customer service
• Physical ability to move large number of files and/or file boxes
• Experience with Records Management; Records Management training, or certificate, preferred
• Experience with administrative services like office management, building and facilities management, human resources, and/or policies and procedures
• Ability to provide on-site technical support, troubleshooting issues with AV equipment during events
• Ability to manage multiple tasks, prioritize work, and meet deadlines
• Ability to identify and resolve complex problems

We are an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law. We participate in the E-Verify program to confirm the employment eligibility of all persons hired. This means that we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I‑9 to confirm work authorization. We will not use E-Verify to pre‑screen job applicants.