Administrative/Mailroom Specialist

SemperServe; Arlington (VA); On-site; USD 38,000 - 48,000; Full time

Job summary

SemperServe is seeking an Administrative Specialist to support the Information Resource Center of the U.S. Trade and Development Agency in Arlington, Virginia. The position involves critical administrative tasks like mail management, document processing, and providing general office support. Candidates should possess strong communication skills and proficiency in office software.

The role requires a high school diploma and 1-3 years of relevant experience. Join us in advancing U.S. strategic interests through overseas infrastructure projects.

Qualifications

• 1-3 years of experience in a professional office environment.
• Experience managing calendars and scheduling meetings.
• Proficiency in office software and equipment.

Responsibilities

• Perform critical administrative tasks in mail and file management.
• Review, process, and log all incoming unclassified mail.
• Distribute mail and packages to staff and maintain records.

Skills

Administrative support

Effective communication

Mail processing

Calendar management

Proficiency in office software

Education

High School Diploma

Higher education preferred

Job description

All Jobs > Administrative/Mailroom Specialist

Are you seeking a professional career supporting development of overseas infrastructure projects that advance the shared strategic interests of the U.S. and international partners? We are seeking candidates for an Administrative Specialist position for the Information Resource Center (IRC) of the U.S. Trade and Development Agency. The Specialist will perform critical administrative tasks primarily in mail and file management responsibilities. Duties include reviewing, processing, and logging all incoming unclassified mail and packages; distributing mail and packages to staff following the USTDA Correspondence Guidelines; and reviewing and distributing incoming agency faxes and electronic documents to staff.

Requirements

• 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Experience collecting, sorting, and distributing incoming mail
• Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
• Experience managing calendars, scheduling meetings, appointments, and greeting high level guests
• Experience creating and distributing correspondence, reports, and other documents
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service
• Experience with upkeep and setting up of all conference and training rooms
• Ability to manage multiple tasks and prioritize effectively
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals
• Proficiency in office software and equipment
• Physical ability to move large number of files and/or file boxes
• High School diploma required, higher education preferred

We are an equal opportunity/affirmative action employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law. We participate in the E-Verify program to confirm the employment eligibility of all persons hired. This means that we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. We will not use E-Verify to pre-screen job applicants.