Senior Real Estate Transaction Coordinator (Remote)

Placements24; Windsor Park (TN); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Remote work flexibility

Job summary

Placements24 is seeking a Senior Real Estate Transaction Coordinator for a fully remote role within a high‑volume real estate operations team. The ideal candidate will manage contracts through closing, ensuring timely, accurate, and compliant processes while coordinating with agents, buyers, sellers, lenders, title companies, and attorneys.

You will review documents, prepare updates, maintain files, and resolve issues in a remote environment.

Qualifications

• Minimum of 4 years of experience as a Real Estate Transaction Coordinator or similar.
• Extensive knowledge of real estate transaction processes, contracts, and closing procedures.
• Proficiency with real estate transaction management software (e.g., Dotloop, DocuSign Transaction Rooms, SkySlope) and CRMs.

Responsibilities

• Manage all aspects of real estate transactions from contract execution through closing, ensuring all deadlines are met.
• Coordinate with agents, clients, attorneys, lenders, and title companies to ensure smooth progress.
• Review and manage all transaction‑related documents for accuracy and compliance with legal requirements and company policies.
• Prepare and distribute transaction status updates to all relevant parties regularly.
• Maintain organized electronic and physical transaction files.
• Troubleshoot and resolve issues or conflicts during the transaction process.
• Ensure all disclosures and paperwork are completed and submitted on time.
• Assist agents with contract preparation and negotiation support.
• Stay up‑to‑date on real estate laws, regulations, and best practices.
• Process and coordinate the disbursement of funds upon closing.

Skills

Real estate transaction coordination

Attention to detail

Remote communication

Education

High school diploma or equivalent

Associate's degree

Bachelor's degree

Tools

Dotloop

DocuSign Transaction Rooms

SkySlope

Job description

About the Role

Our client, a leading real estate services provider, is seeking an experienced and highly organized Senior Real Estate Transaction Coordinator to join their fully remote team. This critical role involves managing and streamlining the entire transaction process for a high volume of real estate deals, ensuring accuracy, efficiency, and compliance from contract to close. You will work closely with agents, buyers, sellers, attorneys, lenders, and title companies to facilitate seamless transactions. The ideal candidate possesses exceptional organizational skills, a meticulous attention to detail, and a deep understanding of real estate transaction workflows and documentation. As a remote‑first organization, we value proactive communication, independent problem‑solving, and the ability to manage multiple complex transactions simultaneously in a virtual environment. This is an exciting opportunity to leverage your expertise and contribute to a successful, remote‑based real estate operation.

Key Responsibilities

• Manage all aspects of real estate transactions from contract execution through closing, ensuring all deadlines are met.
• Coordinate with all parties involved, including agents, clients, attorneys, lenders, and title companies, to ensure smooth progress.
• Review and manage all transaction‑related documents, ensuring accuracy and compliance with legal requirements and company policies.
• Prepare and distribute transaction status updates to all relevant parties on a regular basis.
• Maintain organized electronic and physical transaction files.
• Troubleshoot and resolve any issues or conflicts that arise during the transaction process.
• Ensure all necessary disclosures and paperwork are completed and submitted in a timely manner.
• Assist agents with contract preparation and negotiation support.
• Stay up‑to‑date on real estate laws, regulations, and best practices.
• Process and coordinate the disbursement of funds upon closing.

Requirements

• Minimum of 4 years of experience as a Real Estate Transaction Coordinator, Closing Coordinator, or similar role.
• Extensive knowledge of real estate transaction processes, contracts, and closing procedures.
• Proficiency with real estate transaction management software (e.g., Dotloop, DocuSign Transaction Rooms, SkySlope) and CRM systems.
• Exceptional organizational skills and the ability to manage multiple complex files simultaneously.
• Meticulous attention to detail and accuracy in all work.
• Excellent written and verbal communication skills, with a professional demeanor.
• Strong problem‑solving abilities and the capacity to work independently in a remote setting.
• Ability to multitask, prioritize effectively, and meet tight deadlines.
• Familiarity with the East London and Eastern Cape real estate market is a plus.
• High school diploma or equivalent required; associate's or bachelor's degree preferred.

Benefits

Our client offers a competitive salary commensurate with experience, along with performance‑based incentives. This fully remote position provides the ultimate flexibility in terms of work location and schedule. Comprehensive health, dental, and vision insurance are provided, along with paid time off. Opportunities for professional development and continued education in the real estate field are available. Join a supportive and efficient remote team dedicated to providing exceptional real estate transaction services.