Transaction Coordinator

Jobgether; United States; Remote; USD 40,000 - 70,000; Full time

Benefits offered by this job

Remote work

Healthcare coverage

401(k) retirement plan

Paid time off

Personal days

Parental leave

Performance bonus

Professional development

Job summary

Jobgether is seeking a remote Real Estate Transaction Coordinator to support end-to-end transaction workflows for clients across the United States. You will manage documentation, track timelines, and collaborate with brokers and teams to ensure efficient closings.

The role emphasizes meticulous record-keeping, proactive issue resolution, and strong communication. A fully remote schedule enables flexible collaboration with stakeholders nationwide.

Qualifications

• Experience in transaction coordination or real estate administration.
• Familiarity with real estate processes and terminology.
• Ability to manage multiple assignments and meet deadlines.
• Excellent attention to detail and accuracy in documents.

Responsibilities

• Coordinate and support real estate transaction processes.
• Manage transaction documentation and records.
• Monitor timelines and milestones.
• Communicate with stakeholders to facilitate information exchange.
• Track progress and identify delays.
• Support preparation and distribution of documents.
• Maintain databases and reporting tools.
• Coordinate multiple transactions and priorities.
• Resolve administrative issues during the process.
• Ensure compliance with policies.
• Provide administrative support to real estate professionals.
• Suggest process improvements.

Skills

Real estate coordination

Documentation management

Time management

Attention to detail

Communication skills

Remote work adaptability

MS Office

Problem solving

Tools

MS Office Suite

Transaction management software

Job description

Accountabilities:

• Coordinate and support real estate transaction processes, ensuring that activities progress efficiently and in accordance with established procedures.
• Manage transaction documentation, maintaining accurate, complete, and organized records throughout each stage of the transaction lifecycle.
• Monitor transaction timelines, key milestones, and deadlines to ensure all required activities are completed on schedule.
• Communicate with internal teams, clients, brokers, and other relevant stakeholders to facilitate information exchange and maintain effective working relationships.
• Track transaction progress and proactively identify potential delays, missing documentation, or issues requiring follow-up.
• Support the preparation, review, and distribution of transaction-related documents and administrative materials.
• Maintain transaction databases, internal tracking systems, and reporting tools to ensure information remains accurate and up to date.
• Coordinate multiple transactions and competing priorities while maintaining a high level of accuracy and service quality.
• Assist with resolving administrative and operational issues that may arise during the transaction process.
• Ensure compliance with internal policies, established workflows, and applicable transaction requirements.
• Provide administrative and operational support to real estate professionals to facilitate efficient transaction execution.
• Contribute to continuous improvement initiatives by identifying opportunities to streamline coordination processes and enhance operational efficiency.

Requirements:

• Previous experience in transaction coordination, real estate administration, commercial real estate operations, or a related administrative role is preferred.
• Familiarity with real estate transaction processes, documentation, and industry terminology is an advantage.
• Strong organizational and time-management skills, with the ability to coordinate multiple assignments and meet tight deadlines.
• Exceptional attention to detail and accuracy when managing documentation, tracking information, and monitoring transaction progress.
• Excellent written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• Strong interpersonal and relationship-building abilities, combined with a collaborative and service-oriented mindset.
• Proficiency in Microsoft Office applications and the ability to learn and navigate transaction management systems, databases, and digital platforms.
• Strong problem-solving skills and the ability to identify discrepancies, follow up on outstanding items, and resolve administrative challenges.
• Ability to work independently, take ownership of responsibilities, and demonstrate initiative in a remote working environment.
• Adaptability and flexibility when managing changing priorities and working in a fast-paced, deadline-driven environment.
• High level of professionalism, accountability, and discretion when handling confidential business and transaction information.
• Must be currently authorized to work in the United States on a full-time basis. Employment visa sponsorship is not available.
• Ability to work remotely from an eligible U.S. location.

Benefits:

• Remote work: Fully remote working arrangement, offering flexibility and convenience.
• Healthcare coverage: Employer-subsidized medical, prescription drug, dental, and vision insurance plans for eligible employees and their families.
• Life and disability insurance: Employer-paid basic life and accidental death and dismemberment insurance, along with short-term and long-term disability coverage.
• Retirement savings: Access to a 401(k) retirement plan with employer matching contributions.
• Paid time off: At least 15 days of annual vacation, 10 paid sick days, and 10 paid company holidays.
• Personal days: Two flexible personal days per calendar year.
• Parental leave: Paid parental leave of 4 to 12 weeks, depending on eligibility and applicable circumstances.
• Performance bonus: Eligibility for an annual bonus based on individual and company performance.
• Professional development: Opportunities to expand real estate industry knowledge and develop transaction management expertise.
• Collaborative culture: Work alongside experienced professionals in an entrepreneurial environment that encourages ownership, innovation, and continuous learning.