Senior QuickBooks Billing Specialist

RUBIN & WICKERSHAM ATTORNEYS AT LAW; Roseburg (OR); On-site; USD 25,000 - 36,000; Full time

Job summary

RUBIN & WICKERSHAM ATTORNEYS AT LAW in Roseburg, OR seeks a detail-oriented Billing/QuickBooks Clerk. You will manage monthly client bills, process payments, and handle collections to support the firm’s accounting workflow.

The role requires QuickBooks expertise, strong reconciliations, and familiarity with billing laws, with standard office hours and $22/hour starting wage negotiable.

Qualifications

• Be 18 years of age.
• High School diploma or GED equivalent.
• 3+ years of QuickBooks experience.
• Ability to perform bank reconciliations.
• Trace transactions through prior periods.
• Understand balance-sheet accounts and correct coding errors.
• Reconcile a liability account to a subsidiary record.
• Strong attention to detail and independence.
• Explain why an account doesn’t balance, not just reconcile.
• Proficiency with Excel, Word, Adobe, and QuickBooks.
• Firm understanding of billing and collection laws.

Responsibilities

• Client Billing: Review, edit, and generate monthly bills.
• Send bills electronically and by mail for clients without email.
• Respond to billing questions via email/phone; adjust when approved.
• Audit Clio data entry and system payments weekly.
• Apply funds from trust to outstanding bills when available.
• Client Collections: Run weekly AR report and notify staff.
• Coordinate with attorney and paralegal on AR balances.
• Prepare payment plan letters and settlement offers.
• Coordinate with Credit Services of Oregon for collections.
• Monitor old accounts and calendar deadlines.

Skills

QuickBooks experience

Bank reconciliations

Trace transactions

Balance-sheet accounts

Liability reconciliation

Attention to detail

Independent work

Explain imbalances

Admin/clerical skills

Excel

Word

Adobe

Billing & collections laws

Billing software basics

Education

High School diploma or GED

Tools

Excel

Word

Adobe

QuickBooks

Job description

RUBIN & WICKERSHAM ATTORNEYS AT LAW in Roseburg, OR seeks a detail-oriented Billing/QuickBooks Clerk. You will manage monthly client bills, process payments, and handle collections to support the firm’s accounting workflow.

The role requires QuickBooks expertise, strong reconciliations, and familiarity with billing laws, with standard office hours and $22/hour starting wage negotiable.