Senior Legal Billing Specialist

Quarles & Brady LLP; Chicago (IL); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Supportive, adaptable work environment

Mentoring and training opportunities

Competitive pay and comprehensive bene

Benefits including health and 401k

Job summary

Quarles & Brady LLP is seeking a Senior Billing Coordinator to manage unbilled inventory for top clients and attorneys, overseeing the entire billing process from prebills to invoicing. This role emphasizes accuracy, efficiency, and compliance with client guidelines while mentoring junior staff.

You will process over 500 invoices monthly, support transitions to electronic billing, and contribute to department projects. A law firm background and strong software proficiency are essential.

Qualifications

• Bachelor's degree or combination of equivalent education and work experience.
• Five or more years of relevant experience, preferably with a mid- to large-size law firm or professional services firm; other billing experience may be considered.
• Extensive knowledge of using Aderant, Elite or SAP billing platforms; Aderant experience is a plus.
• Strong skills in electronic billing across a wide variety of client billing systems.
• Proficiency in Microsoft Office to include Word and Excel.

Responsibilities

• Perform complex billing including AFAs, hybrid billing arrangements, consolidated bills, split bills/multi-payors, action codes and insurance billing.
• Thoroughly understand firm, client, matter and exception rates and discounts.
• Demonstrate working knowledge of client guidelines for assigned attorneys and clients.
• Proactively address errors that may result in delays in uploading or rejection of invoices.
• Analyze and problem-solve ebilling rejections independently, without escalation.
• Facilitate setup of clients transitioning to electronic billing or changing electronic billing vendors.

Skills

Billing expertise

Analytical skills

Attention to detail

Time management

Client service mindset

Communication skills

Education

Bachelor's degree

Equivalent education/experience

Tools

Aderant

Elite

SAP

eBillingHub

BillBlast

Job description

Quarles & Brady LLP is seeking a Senior Billing Coordinator to manage unbilled inventory for top clients and attorneys, overseeing the entire billing process from prebills to invoicing. This role emphasizes accuracy, efficiency, and compliance with client guidelines while mentoring junior staff.

You will process over 500 invoices monthly, support transitions to electronic billing, and contribute to department projects. A law firm background and strong software proficiency are essential.