Billing Coordinator

ADP, Inc.; Boston (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Rubin Rudman LLP seeks a full-time Billing Coordinator to support all aspects of client billing from our Boston office. The ideal candidate is detail-oriented, organized and can communicate effectively with attorneys, clients, paralegals, and staff.

Responsibilities include processing daily billing tickets, reviewing pre-bills, applying retainer funds, and ensuring accurate invoices. This role collaborates with departments to resolve discrepancies and maintain clean financial records.

Qualifications

• Minimum two years of billing experience, legal industry preferred.
• High level of accuracy, accountability and attention to detail.
• Must be able to multitask and prioritize assignments.
• Excellent communication, research, problem solving and time management skills.
• Able to build relationships with internal departments and comfortable talking to all levels.
• Intermediate Excel skills and working knowledge of Office.
• Experience using Elite or Aderant is a plus.

Responsibilities

• Monitor and process daily billing workflow tickets and respond promptly and professionally.
• Review, edit and finalize pre-bills in response to requests.
• Process write-ups, write-downs, and bill adjustments approved by department chairs.
• Apply retainer funds, unallocated and/or credits as directed by attorneys.
• Coordinate with the other departments to ensure all services are accurately billed.
• Research, resolve, and respond to billing discrepancies and escalation issues.
• Update billing profiles on client and matter level (rates changes, exceptions, close matters).
• Interact and communicate with clients, attorneys, paralegals and administrative staff to provide solution-oriented customer service.
• Assist with accounting and billing projects, including system implementation, data cleanup, updates/changes in systems.
• Provide general administrative support including filing and may perform back-up duties for other positions within the accounting work group.

Skills

Billing experience

Attention to detail

Multitasking

Communication skills

Excel skills

Office knowledge

Elite/Aderant experience

Tools

Elite

Aderant

Job description

Salary Range: $60,000.00 To $75,000.00 Annually

Rubin Rudman is seeking a full-time Billing Coordinator to assist in all aspects related to billing. The successful candidate is detail-oriented, organized and self-motivated with strong interpersonal skills.

Responsibilities

• Monitor and process daily billing workflow tickets and respond promptly and professionally
• Review, edit and finalize pre-bills in response to requests
• Process write-ups, write-downs, and bill adjustments approved by department chairs
• Apply retainer funds, unallocated and/or credits as directed by attorneys
• Coordinate with the other departments to ensure all services are accurately billed
• Research, resolve, and respond to billing discrepancies and escalation issues
• Update billing profiles on client and matter level (rates changes, exceptions, close matters)
• Interact and communicate with clients, attorneys, paralegals and administrative staff to provide solution-oriented customer service
• Assist with accounting and billing projects, including system implementation, data cleanup, updates/changes in systems
• Provide general administrative support including filing and may perform back-up duties for other positions within the accounting work group

Qualifications

• A minimum of two years of billing experience, legal industry preferred
• High level of accuracy, accountability and attention to detail
• Must be able to multitask and prioritize assignments
• Excellent communication, research, problem solving and time management skills
• Able to build relationships with internal departments and comfortable talking to all levels
• Intermediate Excel skills and working knowledge of Office
• Experience using Elite or Aderant is a plus

Compensation

The firm’s expected salary range for this position is $60,000 – 75,000 annually. Actual salary will be determined based on education, experience, internal equity, and other job-related factors, consistent with applicable law.

The firm offers benefits including comprehensive health, vision, and dental insurance, life and disability insurance, 401(k) retirement savings, and paid time off and holidays.

Location

This full-time role is based in our Boston office at 53 State Street.

Why Rubin Rudman

With nearly 100 attorneys and more than 70 business professionals, we’re growing with intention—attracting smart, driven people who value teamwork and the freedom to serve clients their way. You’ll find opportunities for innovation and growth—no matter your title—backed by competitive compensation, comprehensive benefits, and a culture where people truly have your back.

This job description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time. This position is a non-exempt role and work occasionally requires more than 35 hours per week to perform the essential duties of the position.

Qualified applicants must be able to complete essential duties and responsibilities with or without reasonable accommodation(s).

Rubin and Rudman LLP is an equal opportunity employer. All applicants will be considered for employment without attention to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by applicable law.