Bookkeeper Billing Specialist

RUBIN & WICKERSHAM ATTORNEYS AT LAW; Roseburg (OR); On-site; USD 25,000 - 36,000; Full time

Job summary

RUBIN & WICKERSHAM ATTORNEYS AT LAW in Roseburg, OR seeks a detail-oriented Billing/QuickBooks Clerk. You will manage monthly client bills, process payments, and handle collections to support the firm’s accounting workflow.

The role requires QuickBooks expertise, strong reconciliations, and familiarity with billing laws, with standard office hours and $22/hour starting wage negotiable.

Qualifications

• Be 18 years of age.
• High School diploma or GED equivalent.
• 3+ years of QuickBooks experience.
• Ability to perform bank reconciliations.
• Trace transactions through prior periods.
• Understand balance-sheet accounts and correct coding errors.
• Reconcile a liability account to a subsidiary record.
• Strong attention to detail and independence.
• Explain why an account doesn’t balance, not just reconcile.
• Proficiency with Excel, Word, Adobe, and QuickBooks.
• Firm understanding of billing and collection laws.

Responsibilities

• Client Billing: Review, edit, and generate monthly bills.
• Send bills electronically and by mail for clients without email.
• Respond to billing questions via email/phone; adjust when approved.
• Audit Clio data entry and system payments weekly.
• Apply funds from trust to outstanding bills when available.
• Client Collections: Run weekly AR report and notify staff.
• Coordinate with attorney and paralegal on AR balances.
• Prepare payment plan letters and settlement offers.
• Coordinate with Credit Services of Oregon for collections.
• Monitor old accounts and calendar deadlines.

Skills

QuickBooks experience

Bank reconciliations

Trace transactions

Balance-sheet accounts

Liability reconciliation

Attention to detail

Independent work

Explain imbalances

Admin/clerical skills

Excel

Word

Adobe

Billing & collections laws

Billing software basics

Education

High School diploma or GED

Tools

Excel

Word

Adobe

QuickBooks

Job description

Job Description

Job Description

Do you have Quick Books & Billing Skills? This is the job for you!

Requirements

• Be 18 years of age.
• High School diploma or GED equivalent.
• • 3+ years of QuickBooks experience
  • Demonstrated ability to perform bank reconciliations.
  • Ability to trace transactions through prior accounting periods.
  • Understanding of balance-sheet accounts not just income and expense accounts. Experience correcting improperly coded transactions.
  • Ability to reconcile a liability account to an underlying subsidiary record/balance. Very strong
  • Attention to detail.
  • Ability to work independently.
  • Ability to explain why an account doesn't balance rather than simply forcing a reconciliation.
  • Administrative/clerical skills as a secondary responsibility.
• Proficiency with Microsoft programs such as Excel and Word, Adobe and Quickbooks.
• Must have a firm understanding of billing and collection laws and regulations.

Employer Note

• Employer will conduct a background check as conditon of hire.
• Looking for an experienced, friendly, outgoing and energetic person with great office skills.

Job Duties

• Client Billing:
  • Review, edit, and generate monthly client bills.
  • Send out bills electronically and hard copy mailings for clients without email.
  • Review and respond to billing questions from clients via email/phone. Make billing adjustments when required and/or with approval.
  • Audit Clio data entry and system generated payments and funds transactions weekly and correct discrepancies.
  • Apply funds from trust account to outstanding bill if funds available.
• Client Collections:
  • Run weekly accounts receivable report to determine status of accounts. Send email with report to staff.
  • Communicate with assigned attorney and paralegal regarding current clients with AR balances to determine next steps.
  • Prepare written correspondences to clients regarding payment plans, settlement offers, demand for payment etc.
  • Communicate with Credit Services of Oregon regarding collection accounts. Monitor accounts inventory. Prepare and locate billing information and fee agreements for new referrals for collection.
  • Monitor old accounts for collection status and calendar deadlines for statutory limitations. (Paralegals to contact clients with open matters.)
• Quickbooks:
  • Monthly reconciliation of Lawyer's Trust Account and Operating Account, including adjustments for online payment fees. Correct improperly coded transactions, journal entries.

Report weekly to Partners regarding status of office accounitng.

Days and Hours

Monday thru Thursday, 8:00 am - 5:00 pm, Friday, 8:00 am to 12:00 noon, lunch 12:00 noon to 1:00 pm. Schedule to be arranged by the employer.

Wages start at $22.00 per hour depending on experience and qualifications, negotiable.