Bookkeeper & Billing Specialist

A&W Restaurants, Inc.; Roseburg (OR); On-site; USD 25,000 - 36,000; Full time

Job summary

A&W Restaurants, Inc. in Roseburg, Oregon seeks an experienced accounting professional to handle client billing, collections, and QuickBooks-based record keeping.

You will review, edit, and transmit monthly client bills, respond to billing questions, and coordinate with attorneys and paralegals. Daily duties include weekly AR reporting, applying funds from trust accounts, reconciling the Lawyer's Trust and Operating accounts, and ensuring compliance with billing and collection laws.

Qualifications

• 3+ years of QuickBooks experience.
• Ability to perform bank reconciliations.
• Understanding of balance-sheet accounts and correcting improperly coded transactions.
• Must pass background check.
• Proficiency with MS Excel and Word.
• Strong attention to detail and ability to work independently.
• Knowledge of billing and collection laws.
• Must be 18 years of age.

Responsibilities

• Review, edit, and generate monthly client bills and send electronically or by mail.
• Review and respond to billing questions; make adjustments with approval.
• Audit Clio data entry and system payments; correct discrepancies.
• Apply funds from trust accounts to outstanding bills.
• Run weekly accounts receivable reports; communicate with attorneys and paralegals about balances.
• Prepare written correspondences regarding payment plans and settlements.
• Coordinate with Credit Services of Oregon for collections; locate billing information for new referrals.
• Monitor deadlines for statutory limitations.

Skills

QuickBooks

Bank reconciliations

Trace transactions

Balance-sheet accounts

Reconcile liability account

Attention to detail

Independent work

Explain imbalances

Administrative skills

Excel

Word

Adobe

Education

High School diploma or GED

Tools

Excel

Word

Adobe

QuickBooks

Job description

Requirements

• Be 18 years of age.
• High School diploma or GED equivalent.
• 3+ years of QuickBooks experience
• Demonstrated ability to perform bank reconciliations.
• Ability to trace transactions through prior accounting periods.
• Understanding of balance-sheet accounts not just income and expense accounts. Experience correcting improperly coded transactions.
• Ability to reconcile a liability account to an underlying subsidiary record/balance. Very strong
• Attention to detail.
• Ability to work independently.
• Ability to explain why an account doesn't balance rather than simply forcing a reconciliation.
• Administrative/clerical skills as a secondary responsibility.
• Proficiency with Microsoft programs such as Excel and Word, Adobe and Quickbooks.
• Must have a firm understanding of billing and collection laws and regulations.

Employer Note

• Employer will conduct a background check as conditon of hire.
• Looking for an experienced, friendly, outgoing and energetic person with great office skills.

Job Duties

Client Billing

• Review, edit, and generate monthly client bills.
• Send out bills electronically and hard copy mailings for clients without email.
• Review and respond to billing questions from clients via email/phone. Make billing adjustments when required and/or with approval.
• Audit Clio data entry and system generated payments and funds transactions weekly and correct discrepancies.
• Apply funds from trust account to outstanding bill if funds available.

Client Collections

• Run weekly accounts receivable report to determine status of accounts. Send email with report to staff.
• Communicate with assigned attorney and paralegal regarding current clients with AR balances to determine next steps.
• Prepare written correspondences to clients regarding payment plans, settlement offers, demand for payment etc.
• Communicate with Credit Services of Oregon regarding collection accounts. Monitor accounts inventory. Prepare and locate billing information and fee agreements for new referrals for collection.
• Monitor old accounts for collection status and calendar deadlines for statutory limitations. (Paralegals to contact clients with open matters.)

Quickbooks

• Monthly reconciliation of Lawyer's Trust Account and Operating Account, including adjustments for online payment fees. Correct improperly coded transactions, journal entries.

Report weekly to Partners regarding status of office accounitng.

Days and Hours

Monday thru Thursday, 8:00 am - 5:00 pm, Friday, 8:00 am to 12:00 noon, lunch 12:00 noon to 1:00 pm. Schedule to be arranged by the employer.

Wages start at $22.00 per hour depending on experience and qualifications, negotiable.