Billing Coordinator - Legal Billing & Client Solutions

ADP, Inc.; Boston (MA); On-site; USD 60,000 - 75,000; Full time

Job summary

Rubin Rudman LLP seeks a full-time Billing Coordinator to support all aspects of client billing from our Boston office. The ideal candidate is detail-oriented, organized and can communicate effectively with attorneys, clients, paralegals, and staff.

Responsibilities include processing daily billing tickets, reviewing pre-bills, applying retainer funds, and ensuring accurate invoices. This role collaborates with departments to resolve discrepancies and maintain clean financial records.

Qualifications

• Minimum two years of billing experience, legal industry preferred.
• High level of accuracy, accountability and attention to detail.
• Must be able to multitask and prioritize assignments.
• Excellent communication, research, problem solving and time management skills.
• Able to build relationships with internal departments and comfortable talking to all levels.
• Intermediate Excel skills and working knowledge of Office.
• Experience using Elite or Aderant is a plus.

Responsibilities

• Monitor and process daily billing workflow tickets and respond promptly and professionally.
• Review, edit and finalize pre-bills in response to requests.
• Process write-ups, write-downs, and bill adjustments approved by department chairs.
• Apply retainer funds, unallocated and/or credits as directed by attorneys.
• Coordinate with the other departments to ensure all services are accurately billed.
• Research, resolve, and respond to billing discrepancies and escalation issues.
• Update billing profiles on client and matter level (rates changes, exceptions, close matters).
• Interact and communicate with clients, attorneys, paralegals and administrative staff to provide solution-oriented customer service.
• Assist with accounting and billing projects, including system implementation, data cleanup, updates/changes in systems.
• Provide general administrative support including filing and may perform back-up duties for other positions within the accounting work group.

Skills

Billing experience

Attention to detail

Multitasking

Communication skills

Excel skills

Office knowledge

Elite/Aderant experience

Tools

Elite

Aderant

Job description

Rubin Rudman LLP seeks a full-time Billing Coordinator to support all aspects of client billing from our Boston office. The ideal candidate is detail-oriented, organized and can communicate effectively with attorneys, clients, paralegals, and staff.

Responsibilities include processing daily billing tickets, reviewing pre-bills, applying retainer funds, and ensuring accurate invoices. This role collaborates with departments to resolve discrepancies and maintain clean financial records.