Legal Billing Manager

Weiner Law; San Diego (CA); On-site; USD 38,572 - 41,328; Full time

Job summary

Weiner Law is seeking a sharp billing specialist to join our accounting department. You will work with billing attorneys and their assistants to revise, process, and issue accurate monthly bills, with steady follow-up required in this fast-paced environment.

The role emphasizes attention to detail, minimum two years in accounts receivable, and proficient use of MS Office, Excel, and billing software to ensure timely, accurate invoicing.

Qualifications

• High school diploma or equivalent required; some college helpful.
• Ability to multitask and produce high-quality work.
• Proficient in MS Office and Excel; familiarity with billing software.
• Minimum of two years working as a billing specialist in a law firm.

Responsibilities

• Issue new client fee agreements and process retainers.
• Apply payments to correct accounts and keep accurate financial records.
• Generate and distribute Prebills and ensure timely reviews by attorneys.
• Prepare revisions from billing attorneys and run final bills for distribution.
• Disperse monthly invoices to billing attorneys for initial review.
• Monitor retainer balances and secure replenishments from clients as needed.
• Review reports indicating past due accounts and follow up on payment timing.
• Research and respond to inquiries regarding billing issues promptly.
• Provide budgets, billing forecasts, and ad-hoc reporting to management and clients.

Skills

MS Office

Excel

Billing software

Attention to detail

Education

High school diploma or equivalent

Some college is helpful

Tools

Billing software

Job description

We’re looking for a sharp individual to join our accounting department as a billing specialist. You will have the opportunity to work with billing attorneys and their assistants to revise, process, and issue accurate monthly billing. Consistent follow-up is required in this role, so prior experience in accounts receivable is important. If you have at least two years of billing experience, enjoy crunching numbers, and thrive in a fast-paced work environment, reach out to us today!

Responsibilities

• Issue new client fee agreements and process retainers
• Apply incoming payments to the correct accounts and keep accurate financial records
• Generate and distribute Prebills and ensure that attorneys receive, review, and return edited Prebills in a timely manner
• Prepare requested revisions from billing attorneys and run final bills for distribution
• Disperse monthly invoices to billing attorneys for initial review
• Monitor retainer balances and secure replenishments from clients as needed
• Review reports indicating past due accounts and follow up on when to expect payment
• Research and respond to internal and external inquiries regarding billing issues and problems in a timely manner
• Provide budgets, billing forecasts, and ad‑hoc reporting to management and clients

Qualifications

• Some college is helpful; a high school diploma or equivalent is required
• Able to produce a high-quality work product while handling multiple projects
• Computer proficiency with MS Office, Excel, and billing software programs is essential
• Minimum of two years working as a billing specialist in a law firm

Compensation

$28 - $30 per hour