Senior Proposal Lead - Govt Bids & Production

Huntington Ingalls Industries; Fairfax (VA); On-site; USD 85,000 - 120,000; Full time

Job summary

HII Mission Technologies in Fairfax, VA is seeking a Senior Proposal Coordinator to join the Division Proposal Operations team. You will lead coordination, scheduling, and logistical support for large, complex proposals, and take primary responsibility for desktop publishing and production activities to meet quality standards and deadlines.

Working with minimal supervision, you will prepare deliverables aligned with solicitation requirements and branding standards, based out of our Fairfax, VA

Qualifications

• Must be able to obtain an active DoD Secret clearance.
• Minimum 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production.
• Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes.
• Familiarity with document management systems (e.g., Microsoft Teams and SharePoint).
• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines.
• Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels.
• Willingness to work evenings or weekends as needed to meet proposal deadlines.

Responsibilities

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager’s meeting schedule and managing cross-team activities across Writers, Graphics, DTP, Editors, Production, and SMEs.
• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements.
• Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents.
• Ensures strict version-control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file-permission management).
• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color-team packages), coordinates with Graphics, and participates in Daily Standup meetings.
• Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging).
• Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices.

Skills

Adobe Acrobat

Microsoft Office Suite

Word templates

Templates & styles

Team collaboration

Proposal coordination

Education

Bachelor's degree in related field

Master's degree in related field

High School Diploma or equivalent and 10 years relevant experience

Tools

Microsoft Teams

SharePoint

Adobe Acrobat

Word

Excel

PowerPoint

Job description

HII Mission Technologies in Fairfax, VA is seeking a Senior Proposal Coordinator to join the Division Proposal Operations team. You will lead coordination, scheduling, and logistical support for large, complex proposals, and take primary responsibility for desktop publishing and production activities to meet quality standards and deadlines.

Working with minimal supervision, you will prepare deliverables aligned with solicitation requirements and branding standards, based out of our Fairfax, VA