Senior Proposal Coordinator (Proposal Analyst 3) 29118

Huntington Ingalls Industries; Fairfax (VA); On-site; USD 84,850 - 120,000; Full time

Benefits offered by this job

Health insurance

Tuition reimbursement

401(k) Savings Plan

Job summary

Huntington Ingalls Industries is seeking a Senior Proposal Coordinator for their Fairfax, VA office. This role involves leading coordination, scheduling, and logistical support for complex proposals, ensuring deliverables meet quality standards and branding requirements.

The ideal candidate will have extensive experience in document management systems, Adobe Acrobat, and Microsoft Office Suite. Competitive benefits are offered, including health insurance and tuition reimbursement.

Qualifications

• 6 years relevant experience with a Bachelor's in a related field.
• 7-10 years of expertise in Adobe Acrobat and Microsoft Office Suite.
• Experience with Government proposals and the ability to analyze solicitation requirements.

Responsibilities

• Leads proposal planning, scheduling, and logistics with minimal support.
• Ensures strict version-control procedures are followed for proposal files.
• Oversees production and delivery activities for final proposal submission.

Skills

Adobe Acrobat

Microsoft Office Suite

Proposal Management

Document Management Systems

Verbal and Written Communication

Education

Bachelor's in related field

Master's in related field

High School Diploma with 10 years experience

Job description

Location: Fairfax, VA, Virginia, United States

Requisition Number: 29118

Required Travel: 0 - 10%

Employment Type: Full Time/Salaried/Exempt

Anticipated Salary Range: $84,850.00-$120,000.00

Security Clearance: Secret

Level of Experience: Senior

Summary:

HII Mission Technologies is seeking a Senior Proposal Coordinator to join the Division Proposal Operations team. This experienced professional leads coordination, scheduling, and logistical support, while also taking primary responsibility for desktop publishing and production activities for large, complex proposals. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, align with HII’s corporate branding standards, and are submitted on time. This position will be based out of our Fairfax, VA office.

What You Will Do:

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager’s meeting schedule and managing cross‑team activities across Writers, Graphics, DTP, Editors, Production, and SMEs.
• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, compliance matrices, and submission requirements.
• Creates compliant Word templates and writing shells, performs desktop publishing using Microsoft Office Suite and Adobe Acrobat, and ensures graphics are correctly inserted and formatted within final documents.
• Ensures strict version‑control procedures are followed, maintaining ownership of proposal working files from Gold Team through final production, while setting up and maintaining TEAMS and SharePoint workspaces (including AVD processes and file‑permission management).
• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff materials, standups, and color‑team packages), coordinates with Graphics, and participates in Daily Standup meetings.
• Oversees all production and delivery activities, leading production efforts for color reviews and final proposal submission (including printing, tabs, assembly, and packaging).
• Manages War Room logistics, including equipment setup, loaner laptops, stocking supplies, catering, and processing related invoices.

What We’re Looking For:

• 6 years relevant experience with Bachelors in related field; 4 years relevant experience with Masters in related field; or High School Diploma or equivalent and 10 years relevant experience.
• Minimum of 7–10 years of demonstrated expertise in Adobe Acrobat and the Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with Government proposals and the ability to analyze solicitation requirements to determine impacts on formatting, compliance, and production.
• Extensive knowledge of using styles to format Word documents and develop templates for large, complex proposal volumes.
• Familiarity with document management systems (e.g., Microsoft Teams and SharePoint).
• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under tight and competing deadlines.
• Excellent verbal and written communication skills, with a professional, proactive approach and the ability to explain complex issues to stakeholders at multiple leadership levels.
• Willingness to work evenings or weekends as needed to meet proposal deadlines.

Preferred Experience:

• Experience working in classified environments.
• Lead in the development and enhancements of enterprise templates and style guides.

The listed salary range for this role is intended as a good faith estimate based on the role’s location, expectations, and responsibilities. When extending an offer, HII’s Mission Technologies division takes a variety of factors into consideration which include, but are not limited to, the role’s function and a candidate’s education or training, work experience, and key skills.

We offer competitive benefits such as best‑in‑class medical, dental and vision plan choices; wellness resources; employee assistance programs; Savings Plan Options (401(k)); financial planning tools, life insurance; employee discounts; paid holidays and paid time off; tuition reimbursement; as well as early childhood and post‑secondary education scholarships. Bonus/other non‑recurrent compensation is occasionally offered for qualified positions, and if applicable to this role will be addressed by the recruiter at the screening phase of application.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.

If you need a reasonable accommodation for any part of the employment process, please send an e‑mail to [e-mail] and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case‑by‑case basis. Additionally, you may also call 1-844-849-8463 for assistance. Press #3 for HII Mission Technologies.