Senior Project & Executive Support Specialist — Onsite DC

ASRC Federal; Washington (District of Columbia); On-site; USD 90,000 - 120,000; Full time

Job summary

ASRC Federal AFSS is seeking a Senior Project Support Specialist to provide high-level project, program, and administrative support to NASA's Science Mission Directorate at HQ, Washington, DC. You will manage calendars, travel, meetings, and reporting for branch chiefs, ensuring efficient day-to-day operations.

Ideal candidates bring 7+ years of related experience, strong MS Office 365 skills, and an ability to collaborate across leadership teams while handling sensitive information with

Qualifications

• Ability to independently support senior leadership in a fast-paced environment.
• Strong project coordination, administrative management, and analytical skills.
• Excellent written and verbal communication with attention to detail.
• Judgment and decision-making with proactive issue anticipation.
• Ability to collaborate across leadership teams and organizational boundaries.
• Discretion in handling sensitive information.

Responsibilities

• Provide high-level project, program, and admin support to SMD Branch Chiefs.
• Manage complex calendars, scheduling, and priority conflicts.
• Coordinate domestic and international travel, including authorizations and vouchers.
• Arrange meeting logistics, agendas, attendees, and materials.
• Prepare materials, track attendance, document decisions, and follow up.
• Maintain action items, deadlines, and organizational commitments.
• Prepare and review presentations, reports, and briefing materials.
• Conduct quality reviews for compliance with NASA standards.
• Maintain electronic files, records, and information systems.
• Support consolidation of recurring reports and leadership deliverables.
• Coordinate with ABPs, program staff, and other orgs to enable information flow.
• Support special projects, events, and leadership activities.
• Review processes and identify efficiency improvements.
• Serve as a senior resource, mentoring within the SMD admin cadre.
• Maintain professionalism and discretion with sensitive information.
• Perform additional duties to support SMD needs.

Skills

Project coordination

Administrative management

Analytical skills

Written and verbal communication

Judgment and decision-making

Cross-functional collaboration

Confidential information handling

MS Office 365 proficiency

Education

Bachelor's degree

11 years of related experience in lieu of degree

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Job description

ASRC Federal AFSS is seeking a Senior Project Support Specialist to provide high-level project, program, and administrative support to NASA's Science Mission Directorate at HQ, Washington, DC. You will manage calendars, travel, meetings, and reporting for branch chiefs, ensuring efficient day-to-day operations.

Ideal candidates bring 7+ years of related experience, strong MS Office 365 skills, and an ability to collaborate across leadership teams while handling sensitive information with