Senior Executive Project & Travel Lead

ASRC Federal; Washington (District of Columbia); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health insurance

401(k)

Education assistance

Paid time off

Job summary

ASRC Federal is seeking a Senior Project Support Specialist to support NASA's Earth Science Division at NASA Headquarters in Washington, DC. You will provide executive, project, and operational support, coordinating travel, calendars, meetings, and communications for the leadership team.

You will manage travel and meeting logistics, Draft executive materials, and maintain SharePoint and records systems while safeguarding sensitive information.

Qualifications

• Experience supporting executive leadership in a complex Federal organization.
• Strong organizational, analytical, and project coordination abilities.
• Outstanding written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience coordinating executive-level meetings, workshops, conferences, and organizational events.
• Experience coordinating federal travel domestically and internationally.
• Attention to detail in preparing and editing executive documentation.
• Proactive, independent problem-solver with initiative.

Responsibilities

• Coordinate domestic and international travel using CGE per travel regulations.
• Prepare travel documents, vouchers, and estimates with accurate records.
• Independently manage complex calendars for Executive Leadership.
• Coordinate visitor requests and foreign national visits.
• Provide hybrid meeting support and AV coordination.
• Plan program meetings, leadership and science team events.
• Track action items and organizational deliverables for timely completion.
• Maintain calendars, distribution lists, and communication channels for Earth Action activities.
• Manage executive speaking engagements and related logistics.
• Draft and format executive correspondence, presentations, and briefing materials.
• Process documents through NASA systems (PAM, NCTS, HATS).
• Organize SharePoint sites, records, and protect CUI/PII.
• Maintain databases, trackers, and reporting tools for program operations.
• Build relationships with NASA HQ, Centers, contractors, academia, and partners.
• Evaluate processes and propose efficiency improvements.
• Develop SOPs and process documentation; support modernization efforts.
• Recommend solutions to improve communication and workflow.

Skills

Organizational skills

Analytical skills

Project coordination

Written and verbal communication

MS Office proficiency

Education

Bachelor's degree + 4+ years experience

8 years experience in lieu of degree

Tools

CGE (Concur Government Edition)

PAM

NCTS

HATS

EVAMS

NAMS

STRIVES

SATERN

SharePoint

Adobe Acrobat

Job description

ASRC Federal is seeking a Senior Project Support Specialist to support NASA's Earth Science Division at NASA Headquarters in Washington, DC. You will provide executive, project, and operational support, coordinating travel, calendars, meetings, and communications for the leadership team.

You will manage travel and meeting logistics, Draft executive materials, and maintain SharePoint and records systems while safeguarding sensitive information.