Senior Project Support Specialist - MEP, NASA HQ

ASRC Federal; Washington (District of Columbia); Presencial; USD 70.000 - 90.000; Jornada completa

Descripción de la vacante

ASRC Federal AFSS seeks a Senior Project Support Specialist to support NASA's Mars Exploration Program at NASA Headquarters in Washington, DC. The role provides senior-level project support across travel, calendars, correspondence, and office operations to ensure mission-critical program coordination.

You will work onsite 4–5 days a week, interact with leadership, coordinate with other directorates, prepare meetings and memos, and help manage travel and events while maintaining files and

Formación

• Bachelor’s degree and 5-7 years of related professional experience or 8+ years of related professional experience in lieu of degree.
• Strong knowledge of Office 365 suite (Excel, Word, PowerPoint, Outlook, Teams).
• Ability to work onsite at NASA HQ with minimal supervision and high attention to detail.

Responsabilidades

• Prepare travel itineraries and authorizations; process receipts and expenses for vouchers.
• Maintain the MEP travel calendar and leadership calendars.
• Coordinate meetings with NASA Directorates and Centers; document review.
• Prepare and route NASA correspondence documents per standards and directives.
• Maintain electronic files and correspondent records.
• Support MEP meetings, take notes, and summarize actions.
• Draft administrative communications and ensure external correspondence meets requirements.
• Assist with event planning and manage office supplies.
• Greet visitors and escort them to meeting locations.
• Coordinate with HATS and PAM to track MEP actions.
• Coordinate office moves and reconfiguration as needed.

Conocimientos

Calendar management

Customer service

Office 365

Communication

Problem solving

Educación

Bachelor's degree

Experience in lieu of degree

Herramientas

Office 365

Descripción del empleo

ASRC Federal AFSS is a premier provider of systems engineering, software engineering, system integration and project management services for real-time, mission-critical defense systems. We are seeking a Senior Project Support Specialist to support a NASA contract in Washington, D.C.

Job Description:

Provide senior-level project support for Mars Exploration Program (MEP) within the Planetary Science Division, at NASA Headquarters.

Responsibilities:

• Prepare travel; prepare itineraries and authorizations; process receipts and expenses for vouchers and maintain travel records.
• Update and maintain the MEP travel calendar.
• Manage and coordinate the calendars for the MEP leadership.
• Coordinate with other NASA Directorates and Centers for meetings, document review a
• Prepare and route official NASA correspondence documents as per NASA standards and directives.
• Maintain and update office electronic files and correspondent records.
• Support MEP team meetings, take meeting notes and actions, and transcribe / summarize notes from meetings.
• Write/edit administrative communications; Compose professional communications/documents and respond to general correspondence. Act as final check point for all administrative communications that go outside of the directorate to ensure all correspondence meets standard requirements.
• Support event planning as needed.
• Order and maintain office supply inventory.
• Provide customer facing assistance greeting visitors, and escorting visitors to meeting locations.
• Working with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to assure all MEP actions are being actively addressed.
• Coordinate office moves, cleaning, reconfiguration, etc.
• Additional duties as assigned.

Requirements:

• Ability to work onsite at HQ 4-5 days a week.
• Ability to work independently as well as in a team environment.
• Attention to detail.
• Ability to deal with rapidly changing calendar events such as scheduling and re-scheduling meetings and changing travel arrangements on short notice.
• Ability to quickly act to changing environments and communicate in a clear direction to employees and customers with urgency.
• A strong ability to make sound decisions quickly utilizing analysis, experience, and judgment.
• Ability to learn quickly and think critically to create innovative solutions for customer and employee needs.
• Expert knowledge of Office 365 suite (Excel, Word, PowerPoint, Outlook, Teams).
• Outstanding proactive customer service with strong problem-solving skills and the ability to anticipate customer needs by recognizing areas of opportunity and quickly providing solutions.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA GSFC. Extensive background investigation will be performed as a requirement of the job. Some travel may be required.

Education and Experience:

• Bachelor’s degree and 5-7 years of related professional experience or 8+ years of related professional experience in lieu of degree.