Senior Project Execution & Executive Admin Lead

G-TECH Services LLC; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Job summary

G-TECH Services LLC is seeking a highly organized Senior Project Execution Administrative Assistant to provide executive-level administrative, operational, and project coordination support to our senior leadership and global engineering teams.

The ideal candidate will manage complex calendars, prepare executive presentations, track action items, coordinate travel and events, and maintain accurate project documentation while upholding confidentiality and demonstrating proactive follow-through

Qualifications

• Minimum of 10 years of experience in executive administration or strategic support within a complex organization.
• Experience supporting senior leaders and coordinating across multiple stakeholders.
• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Strong written and verbal communication, interpersonal, and meeting facilitation skills.
• Ability to manage complex schedules, coordinate meetings, track deliverables, and drive accountability.
• Excellent organizational, planning, analytical, and problem-solving skills.
• Ability to handle confidential information with discretion and independent judgment.
• Experience collaborating across functions, levels, cultures, and global regions.
• Willingness to participate in occasional meetings outside business hours.

Responsibilities

• Provide executive and leadership support to senior leaders and teams.
• Manage complex calendars, schedules, meetings, and business activities across stakeholders.
• Coordinate executive communications with internal departments and external partners.
• Track leadership commitments, action items, and follow up on deliverables.
• Prepare and edit executive presentations, reports, and correspondence.
• Publish department communications and maintain content on Teams and SharePoint.
• Coordinate domestic and international travel, events, and visitor arrangements.
• Manage expense reporting, budget tracking, and document control.
• Identify opportunities to improve administrative workflows and processes.

Skills

Executive support

Calendar management

Meeting coordination

Stakeholder management

MS 365 proficiency

Presentation drafting

Communication skills

Document control

Confidentiality

Education

Associate or Bachelor’s degree in business administration or related field

Tools

Microsoft Teams

SharePoint

PowerPoint

Excel

Outlook

Job description

G-TECH Services LLC is seeking a highly organized Senior Project Execution Administrative Assistant to provide executive-level administrative, operational, and project coordination support to our senior leadership and global engineering teams.

The ideal candidate will manage complex calendars, prepare executive presentations, track action items, coordinate travel and events, and maintain accurate project documentation while upholding confidentiality and demonstrating proactive follow-through