Executive Project Admin & Coordinator

Bechtel Global Corporation; Reston (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Bechtel Global Corporation in the United States is seeking a Project Administrative Assistant to provide essential support to project executives and office personnel, manage meeting coordination, and arrange travel as needed. You will anticipate priorities, maintain calendars, prepare materials for meetings, and ensure documents meet Bechtel's standards.

This role requires discretion, accuracy, and strong communication across teams.

Qualifications

• Requires 4–6 years of related experience.
• Associate degree or related technical training preferred.
• Excellent written and verbal communication skills.
• Experience interfacing with executive management and customers.
• Able to handle highly confidential information.
• Must be able to work independently.
• May be needed to work overtime with little or no notice.

Responsibilities

• Coordinating and planning of events/meetings, arranging for facilities, equipment, and refreshments, preparing and distributing notices, agendas, information packets, and minutes.
• Coordinating requests from clients, managers, and in-house staff, determining action on important or emergency matters or directing them to the necessary contact in absence of the manager.
• Collecting, reviewing, and distributing incoming hard copy and electronic mail, independently handles mail not requiring the manager's attention.
• Coordinating complex travel arrangements, including details of business plans; preparing itineraries and expense reports.
• Independently maintaining a hard copy or electronic calendar for the responsible manager.
• Reviews incoming communications, work orders, and service requests for subject matter content and routes them to appropriate supervisor's attention.
• Composes routine correspondence in response to requests for department services; answers inquiries from other departments, area offices, or outside entities.
• Monitors all follow-up actions required by supervisor/manager.
• Organizes material for meetings, presentations, and training sessions.
• Reviews deliverables of assigned staff and monitors quality to ensure that all documents conform to established standards and procedures.
• Ordering of office supplies and other items as required.

Skills

Microsoft Office

SharePoint

Visio

Communication

Confidential information handling

Independent work

Concur

DSCS

SQL

Education

Associate degree or technical training

Tools

SQL

Concur

DSCS

Job description

Bechtel Global Corporation in the United States is seeking a Project Administrative Assistant to provide essential support to project executives and office personnel, manage meeting coordination, and arrange travel as needed. You will anticipate priorities, maintain calendars, prepare materials for meetings, and ensure documents meet Bechtel's standards.

This role requires discretion, accuracy, and strong communication across teams.