Executive Assistant

G-TECH Services, Inc.; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

G-TECH Services, Inc. provides comprehensive administrative support to leaders and teams, handling scheduling, travel arrangements, meetings, and coordination with vendors.

The role emphasizes independent work, adaptability, and strong organizational skills to ensure efficient operations and effective communication across departments. Applicants should be capable of multi-tasking, learning new systems quickly, and maintaining meticulous records, with attention to budget tracking and cost

Qualifications

• High school diploma or GED (no specific degree required).
• Mid-level administrative experience (approximately 3–5 years).
• Strong organizational and time management skills.
• Ability to prioritize and manage multiple tasks.
• Comfortable learning new systems and processes.
• Strong communication skills.
• Independent, reliable, and proactive working style.

Responsibilities

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, schedule meetings, book conference rooms, order food and manage the visitor process.
• Attend meetings to assist with presenting materials or taking notes and ensure communications flow properly.
• Maintains documents and records and supports process improvements.
• Maintain documents in SharePoint sites and Teams and serve as a focal point for external vendors.

Skills

Strong organizational and time

Strong communication

Independent, proactive work

Prioritization and multitasking

Adaptability to change

Team collaboration

Tech savvy

Problem-solving

Education

High school diploma or GED

Tools

SharePoint

Teams

Microsoft Office

Job description

Job Description

Job Description

Provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.

Responsibilities Duties

• Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
• Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food, drink, and managing the visitor process.
• May attend meetings to assist with presenting materials or taking notes. Under limited direction, ensures communications flow properly utilizing knowledge of business functions organization structure and overall Dow processes.
• Takes ownership in their work.
• Demonstrates good problem-solving skills.
• Capable of prioritizing competing requests successfully and multi-tasking.
• Demonstrates comfort and skill when using technology.
• Strong organization and time management skills.
• Good planning skills and ability to anticipate needed resources.
• Able to adapt to change.
• Demonstrates good problem-solving skills.
• Good team player and a fixer.
• Help troubleshooting issues and serve as a point person for questions or guidance.
• May act as department focal point with external vendors, service providers, etc.
• Arranges domestic and international business travel and prepares travel itinerary.
• Books flights, cars, make hotel and restaurant reservations.
• Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
• Continuous improvement within work processes and systems.
• Maintaining and adding documents into SharePoint sites and Teams.
• Acts as the technical office equipment focal point to enable daily effectiveness.
• Completes expense reports for self and others and submits on behalf of leader and or team.
• Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
• May act as a workgroup safety warden and communicate safety messages to workgroup.
• Participates as an active team member on entire projects and can complete projects independently.
• Find ways to improve project team efficiency.
• Works with minimal direction to produce quality results.
• Overcomes obstacles in order to complete projects.
• Independently initiates activities that contribute to the achievement of team goals. Seize opportunities in a responsive manner.
• Has a bias for action. Maintains productivity during times of change.
• Builds appropriate rapport and effective relationships within Dow.
• Understands and responds to others concerns.
• Able to compile diverse opinions to help resolve issues.
• Targets written and verbal communications to difference audiences clearly and concisely.
• Alerts others who are affected by his her work when or before problems arise. Serve as a helpful and positive presence in the workplace.
• Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department.
• Relates project work with department business objectives or strategy.
• Makes good decisions beyond specific area of expertise.
• Sets high standards of personal excellence and models these behaviors in work habits.
• Works to motivate and encourage others.
• Works independently with the software IT tools.
• Teachers and coachs others how to use standard office equipment and software systems.
• Maintains documents and records in accordance with company guidelines.
• Utilizes information integrity principles to properly classify, store and protect confidential technical information.
• Identifies customer client co-worker needs and responds to semi-routine requests.
• Understands and utilizes integration of different business functional systems.
• Assist Quality Specialists with administrative and coordination tasks

Qualifications

• High school diploma or GED (no specific degree required)
• Mid-level administrative experience (approximately 35 years)
• Strong organizational and time management skills
• Ability to prioritize and manage multiple tasks
• Comfortable learning new systems and processes
• Strong communication skills
• Independent, reliable, and proactive working style

Schedule

• Onsite
• 45 days per week
• Schedule variations may include: Standard 5x8, 4x10 OR 9/80. Can confirm what works best at interview stage.

Company Description

G-TECH Services, Inc. is a leading certified recruitment and placement firm that specializes in providing highly skilled staff in technical fields such as engineering, IT, procurement, finance and accounting. We have well-established relationships with some of the most respected companies in the country and know our clients' job requirements and corporate cultures. Once we understand your experience and career aspirations, we aim to connect you with the right opportunity.