Senior Project Coordinator

TEI Construction Services, Inc.

Duncan (OK)

On-site

USD 45,000 - 65,000

Full time

6 days ago

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Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Vision)

Wellness Programs

Gym Reimbursement

401k, Company match

Life Insurance

Paid Time Off

Family Leave

Disability Insurance

Training & Development

Employee Assistance Program

Parental Leave

Flexible Spending Accounts

Onsite Gym in Duncan, SC

Job summary

TEI Construction Services, Inc. seeks a Project Coordinator to support multiple projects with site purchasing, timekeeping, payroll paperwork, and cost reporting.

You will coordinate hire-ins, maintain documentation, and collaborate with field teams and the corporate office to ensure smooth project operations and compliance with procedures. This role requires a degree in business or accounting and at least three years in an administration or field accounting role, with proficiency in MS Office

Qualifications

AS degree in business administration or accounting preferred.
Minimum 3 years in an administration role (field accounting or document control).
Proficiency with Deltek Costpoint and Microsoft Office Suite.

Responsibilities

Set up and manage site purchasing for various job items and maintain purchase order logs.
Enter employee time for projects into InEight and reconcile discrepancies.
Complete weekly cost summaries and other financial reporting as required.
Assist with weekly progress reports and internal/external customer reporting.
Coordinate the hire-in process and payroll paperwork; maintain site/corporate communications.
Support office and shop personnel with administrative tasks and expense reports.
Maintain confidential employee files and ensure proper hire-in paperwork and regulatory documents.

Skills

Administration experience

Multitasking

Microsoft Office

Deltek Costpoint

Communication skills

Leadership training

Education

AS degree in business administration or accounting

Tools

Deltek Costpoint

Microsoft Office

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

Set up and manage site purchasing for various job items, including rental tools and equipment.
Maintain an organized purchase order log.
Enter employee time for various projects into InEight daily and reconcile discrepancies as needed.
Complete weekly cost summaries and other financial reporting as required.

Project Execution

Assist with completing weekly progress reports.
Complete all necessary internal reporting and external customer reporting accurately and on time

Collaboration

Maintain effective communication with both the site team and the corporate office throughout the project duration.
Coordinate the hire-in process for all project employees, ensuring proper completion of all documentation.
Provide employees with proper forms to make payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

Support local office and shop personnel with administrative tasks such as expense reports, and payroll entry.

Quality Control

Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

A.S. degree in business administration or accounting preferred.
Minimum of 3 years in an administration role, such as field accounting or document control.
Strong decision-making and problem-solving skills.
Highly organized with the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
Excellent communication skills, both written and oral.
Strong analytical abilities and knowledge of industry regulations.
Experience leading training sessions and demonstrated leadership potential.