Senior Project Coordinator

Socket.dev

Duncan (SC)

On-site

USD 42,000 - 64,000

Full time

6 days ago

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Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Wellness Programs and Awards

Gym Reimbursement

401k

Life Insurance

Paid Time Off

Family Leave

Short Term & Long-Term Disability

Training & Development

Employee Assistance Program

Parental Leave

FSA

Onsite Gym

Job summary

Socket.dev seeks a Project Coordinator to manage accounting and administrative tasks for TEiC projects, including field purchasing, timekeeping, and hire-in processes. You will prepare weekly cost summaries and support internal and customer reporting, reporting to the Field Accounting Supervisor.

The role emphasizes organization, attention to detail, and collaboration with site teams and the corporate office to ensure compliant payroll and documentation throughout project lifecycles.

Qualifications

AS degree in business administration or accounting preferred.
Minimum 3 years in an administration role, such as field accounting or document control.
Strong decision-making and problem-solving skills.
Highly organized with the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
Excellent communication skills, both written and oral.
Strong analytical abilities and knowledge of industry regulations.
Experience leading training sessions and demonstrated leadership potential.

Responsibilities

Set up and manage site purchasing for various job items, including rental tools and equipment.
Maintain an organized purchase order log and enter time data.
Enter employee time for projects into InEight and reconcile discrepancies.
Complete weekly cost summaries and financial reporting.
Assist with weekly progress reports and internal/customer reporting.
Coordinate the hire-in process and ensure proper documentation.
Provide payroll paperwork to the payroll department.
Maintain confidential employee files and ensure regulatory paperwork is complete.
Support local office personnel with administrative tasks and expense reports.

Skills

Decision-making

Organization

Multitasking

MS Office Suite

Deltek Costpoint

Communication skills

Analytical abilities

Training leadership

Education

AS degree in business administration or accounting

Tools

Deltek Costpoint

Microsoft Office Suite

Job description

The Project Coordinator plays a crucial role in performing accounting and administrative tasks for multiple TEiC projects, including field purchasing, electronic timekeeping, overseeing site hire-in processes, completing hiring and termination forms, preparing weekly cost summaries, and providing internal and customer reporting as required. Reporting directly to the Field Accounting Supervisor, the Project Coordinator ensures efficient project operations and adherence to financial and administrative procedures.

Financial Management

Set up and manage site purchasing for various job items, including rental tools and equipment.
Maintain an organized purchase order log.
Enter employee time for various projects into InEight daily and reconcile discrepancies as needed.
Complete weekly cost summaries and other financial reporting as required.

Project Execution

Assist with completing weekly progress reports.
Complete all necessary internal reporting and external customer reporting accurately and on time

Collaboration

Maintain effective communication with both the site team and the corporate office throughout the project duration.
Coordinate the hire-in process for all project employees, ensuring proper completion of all documentation.
Provide employees with proper forms to make payroll changes and submit completed paperwork to the payroll department.

Organizational Leadership

Support local office and shop personnel with administrative tasks such as expense reports, and payroll entry.

Quality Control

Maintain confidential employee files at the corporate office during projects and submit them to human resources following project completion.
Ensure all hire-in paperwork, including company-specific and regulatory documentation, is accurately prepared.

A.S. degree in business administration or accounting preferred.
Minimum of 3 years in an administration role, such as field accounting or document control.
Strong decision-making and problem-solving skills.
Highly organized with the ability to multitask effectively.
Proficiency in Microsoft Office Suite (Outlook, Excel, and Word) and experience with Deltek Costpoint.
Excellent communication skills, both written and oral.
Strong analytical abilities and knowledge of industry regulations.
Experience leading training sessions and demonstrated leadership potential.