Executive Assistant

TEI Construction Services, Inc.; Duncan (OK); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Wellness Programs and Awards

Gym Reimbursement and Weight Loss

Retirement Plan (401k, IRA) Company

Life Insurance

Paid Time Off

Family Leave

Disability (Short & Long-Term)

Training & Development

Employee Assistance Program

Parental Leave

Flexible Spending Accounts

Job summary

TEiC seeks an Executive Assistant to support the President and leadership team in a fast-paced environment. You will drive communication, coordination, and key business initiatives across the organization, ensuring meetings run smoothly and priorities stay on track.

The role requires a B.S. degree or equivalent, 5+ years of senior-level support, and proficiency in MS Office; Concur, Costpoint or Lotus Notes are preferred.

Qualifications

• B.S. degree or equivalent work experience.
• 5+ years’ experience supporting senior level executives.
• Highly proficient in MS Office software including Word, Excel, PowerPoint.
• Concur, Costpoint or Lotus Notes preferred.
• Strong interpersonal and communication skills – written, oral.
• Ability to handle discreet and confidential information.
• Meticulous attention to detail.
• Ability to organize variety of material and data.
• Notary preferred.

Responsibilities

• Manage executive calendars, meetings, and scheduling priorities.
• Coordinate leadership meetings, company events, and travel arrangements.
• Prepare professional correspondence, presentations, reports, and spreadsheets.
• Gather, analyze, and summarize information for business reporting.
• Track action items and follow up to help drive accountability and execution.
• Capture and distribute meeting minutes and key decisions as needed.
• Manage expense reporting, filing systems, and other administrative functions.
• Maintain budgets and inventory for marketing and promotional materials.

Skills

Interpersonal skills

Written and oral communication

Discretion

Attention to detail

Organizational skills

Notary (preferred)

Education

Bachelor's degree or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Concur

Costpoint

Lotus Notes

Job description

Are you a highly organized professional who thrives in a fast-paced environment and enjoys working alongside executive leadership? TEiC is seeking an Executive Assistant to support the President and leadership team while helping drive communication, coordination, and key business initiatives across the organization.

In this highly visible role, you'll serve as a trusted partner to leadership, ensuring priorities stay on track, meetings run smoothly, and critical information is delivered accurately and efficiently.

What You’ll Do:

• Manage executive calendars, meetings, and scheduling priorities.
• Coordinate leadership meetings, company events, and travel arrangements.
• Prepare professional correspondence, presentations, reports, and spreadsheets.
• Gather, analyze, and summarize information for business reporting.
• Track action items and follow up to help drive accountability and execution.
• Capture and distribute meeting minutes and key decisions as needed.
• Manage expense reporting, filing systems, and other administrative functions.
• Maintain budgets and inventory for marketing and promotional materials.

• B.S. degree or equivalent work experience
• 5 plus years’ experience supporting senior level executives
• Highly proficient in MS Office software including Word, Excel, PowerPoint
• Concur, Costpoint or Lotus Notes preferred
• Strong interpersonal and communication skills – written, oral
• Ability to handle discreet and confidential information
• Meticulous attention to detail
• Ability to organize variety of material and data
• Notary preferred

• Health Care Plan (Medical, Dental & Vision) Effective on your first day!
• Wellness Programs and Awards Get healthier and earn premium discounts!
• Gym Reimbursement and Weight Loss Benefit
• Retirement Plan (401k, IRA) Company match!
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Employee Assistance Program
• Parental Leave
• Flexible Spending Accounts
• Duncan, SC Location Onsite Gym and pickle ball court!

Just to name a few!