Senior Project Billing Opportunity

Creative Financial Staffing, LLC; Millbury (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

Creative Financial Staffing, LLC seeks a Senior Project Biller (AIA Billing) in Millbury, MA to own project billing end-to-end. You will manage contracts, prepare diverse billings (AIA, progress, T&M, lump sum, cost-plus), and collaborate with Project Managers for accuracy and timely reporting.

The role emphasizes ERP tools, automation, and scalable processes in a growing organization. AIA billing experience and strong Excel skills are essential.

Qualifications

• 3–5+ years of construction billing, contract administration, or project administration experience.
• Strong experience with AIA billing and construction invoicing processes.
• Experience working within construction ERP systems; Vista/Viewpoint experience is highly preferred.
• Working knowledge of construction contracts, change orders, and project billing requirements.
• Strong Excel skills and the ability to manage and analyze project-related data.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and the ability to work effectively with project teams, customers, and finance leadership.
• Associate’s degree preferred; equivalent experience will be considered.

Responsibilities

• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation.
• Prepare and submit customer invoices, including AIA, progress, T&M, lump sum, and cost-plus billings.
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting.
• Track retainage, lien waivers, customer portal submissions, and other project documentation requirements.
• Monitor accounts receivable aging, assist with collections efforts, and support resolution of billing discrepancies.
• Leverage ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy, efficiency, and scalability.

Skills

Excel

Communication

Multi-tasking

Attention to detail

Education

Associate degree

Tools

Vista/Viewpoint

Job description

Position: Senior Project Biller (AIA Billing)
Location: Millbury, Massachusetts (On-site)
Compensation: $85,000–$110,000 plus bonus

Why The Senior Project Biller Opportunity

• Stable, Growing Organization: Join a well-established, project-driven company serving commercial and industrial clients throughout the Northeast. The business is investing heavily in its people, technology, and operational infrastructure to support continued growth.

• High-Impact Role: This position sits at the center of project operations and finance, offering significant visibility and partnership with Project Managers, Accounting leadership, and executive stakeholders.

• Systems & Process Improvement Focus: Beyond project billing and contract administration, you’ll have the opportunity to drive automation, leverage AI-enabled tools, improve reporting capabilities, and help build scalable processes that support a growing organization.

The Senior Project Biller’s Responsibilities

• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation.
• Prepare and submit customer invoices, including AIA, progress, T&M, lump sum, and cost-plus billings.
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting.
• Track retainage, lien waivers, customer portal submissions, and other project documentation requirements.
• Monitor accounts receivable aging, assist with collections efforts, and support resolution of billing discrepancies.
• Leverage ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy, efficiency, and scalability.

Qualifications

• 3–5+ years of construction billing, contract administration, or project administration experience.
• Strong experience with AIA billing and construction invoicing processes.
• Experience working within construction ERP systems; Vista/Viewpoint experience is highly preferred.
• Working knowledge of construction contracts, change orders, and project billing requirements.
• Strong Excel skills and the ability to manage and analyze project-related data.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and the ability to work effectively with project teams, customers, and finance leadership.
• Associate’s degree preferred; equivalent experience will be considered.