Senior Project Billing Opportunity

CFS; Millbury (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

CFS in Millbury, MA is seeking a Senior Project Biller (AIA Billing) on-site to manage complex project billing across multiple contracts. You will collaborate with Project Managers to ensure accurate invoicing and compliant contract administration.

The role offers growth through automation, ERP and AI-enabled tools, with a competitive salary range of $85,000–$110,000 plus bonus, and strong visibility within finance and project teams.

Qualifications

• 3–5+ years in construction billing or contract administration.
• Experience with AIA billing and construction invoicing.
• Proficiency in Viewpoint ERP and Excel.
• Strong organizational and communication skills.
• Associate degree or equivalent experience preferred.

Responsibilities

• Manage project contracts from setup through closeout.
• Prepare and submit invoices (AIA, progress, T&M, lump sum, cost-plus).
• Collaborate with Project Managers for accurate billing and reporting.
• Track retainage, lien waivers, and portal submissions.
• Monitor accounts receivable aging and assist with collections.
• Leverage ERP systems and AI-enabled tools to improve billing efficiency.

Skills

AIA billing

Construction invoicing

Project coordination

Strong communication

Excel skills

Education

Associate's degree preferred

Tools

Vista/Viewpoint ERP

Job description

Position: Senior Project Biller (AIA Billing)
Location: Millbury, Massachusetts (On-site)
Compensation: $85,000–$110,000 plus bonus

Why The Senior Project Biller Opportunity

• Stable, Growing Organization: Join a well-established, project-driven company serving commercial and industrial clients throughout the Northeast. The business is investing heavily in its people, technology, and operational infrastructure to support continued growth.
• High-Impact Role: This position sits at the center of project operations and finance, offering significant visibility and partnership with Project Managers, Accounting leadership, and executive stakeholders.
• Systems & Process Improvement Focus: Beyond project billing and contract administration, you'll have the opportunity to drive automation, leverage AI-enabled tools, improve reporting capabilities, and help build scalable processes that support a growing organization.

The Senior Project Biller's Responsibilities

• Manage project contracts from setup through closeout, including contract review, change orders, and compliance documentation.
• Prepare and submit customer invoices, including AIA, progress, T&M, lump sum, and cost-plus billings.
• Partner with Project Managers to ensure accurate billing, contract compliance, and timely project reporting.
• Track retainage, lien waivers, customer portal submissions, and other project documentation requirements.
• Monitor accounts receivable aging, assist with collections efforts, and support resolution of billing discrepancies.
• Leverage ERP systems, reporting tools, automation, and AI-enabled solutions to improve billing accuracy, efficiency, and scalability.

Qualifications

• 3–5+ years of construction billing, contract administration, or project administration experience.
• Strong experience with AIA billing and construction invoicing processes.
• Experience working within construction ERP systems; Vista/Viewpoint experience is highly preferred.
• Working knowledge of construction contracts, change orders, and project billing requirements.
• Strong Excel skills and the ability to manage and analyze project-related data.
• Highly organized with the ability to manage multiple projects and deadlines simultaneously.
• Strong communication skills and the ability to work effectively with project teams, customers, and finance leadership.
• Associate's degree preferred; equivalent experience will be considered.