Senior Project Billing & Finance Coordinator

ArchKey Solutions LLC; Rochester (MN); On-site; USD 70,000 - 90,000; Full time

Job summary

ArchKey Solutions LLC in Minneapolis, MN, is seeking a Sr. Project Accounting Coordinator to manage project billings, contract management and compliance, supporting project managers from start-up to close.

The role emphasizes attention to detail, strong communication, and collaboration with cross-functional teams; experience with eCMS and ERP systems is a plus; high school diploma required, associate degree preferred, 3–5 years in accounting.

Qualifications

• High School diploma or equivalent; Associate degree in business administration, accounting or related field preferred.
• Minimum 3–5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software; preferably eCMS; strong Microsoft Office skills.

Responsibilities

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets with necessary supporting documents per customer requirements, terms, and contract provisions.
• Submits packets to customers by due dates and uploads to relevant portals; posts to ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages compliance items: Project Insurance Certificates, Wrap-Up Insurance programs (when applicable), bonds, Project Preliminary Notices, and UCC filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates cooperative relationships with internal and external customers reflecting the company’s core values.

Skills

Growth mindset

Detail-oriented

Organizational skills

Strong communication

Cross-functional collaboration

Education

Associate degree in business administration, accounting or related field

Tools

eCMS

Microsoft Office

Job description

ArchKey Solutions LLC in Minneapolis, MN, is seeking a Sr. Project Accounting Coordinator to manage project billings, contract management and compliance, supporting project managers from start-up to close.

The role emphasizes attention to detail, strong communication, and collaboration with cross-functional teams; experience with eCMS and ERP systems is a plus; high school diploma required, associate degree preferred, 3–5 years in accounting.