Sr. Project Accounting Coordinator

ArchKey Solutions LLC; Columbia Heights (MN); Sur place; USD 39 000 - 54 000; Plein temps

Avantages offerts par ce poste

Health insurance

401(k) with employer match

Paid time off and holidays

Wellness programs

Professional development opportunities

Tuition reimbursement

Employee assistance program

Résumé du poste

ArchKey Solutions LLC in Minneapolis, MN is seeking a Sr. Project Accounting Coordinator to support project managers with financials from start to close. Responsibilities include preparing billing packets, managing contracts, and ensuring compliance with company policies.

The ideal candidate has 3–5 years of accounting or administration experience, strong Excel skills, and the ability to collaborate across teams in a fast-paced construction environment.

Qualifications

• High School diploma or equivalent; associate degree preferred.
• 3–5 years accounting or administration experience.
• Experience with accounting and billing software; eCMS preferred.
• Strong Excel and MS Office skills.
• Good collaboration and communication abilities.

Responsabilités

• Provide accounting support for project managers from start to finish.
• Prepare monthly billing packets with supporting documents.
• Submit billing packets to customers by due dates and upload to portals.
• Maintain ERP with budgets, contracts, billing, and project data.
• Manage project insurance certificates and wrap-up programs where applicable.
• Resolve billing disputes and ensure compliance with requirements.

Connaissances

Accounting basics

Excel

Time management

Customer service

Team collaboration

Formation

High School diploma

Associate degree preferred

Outils

eCMS

ERP system

Microsoft Office

Description du poste

Description

SR. PROJECT ACCOUNTING COORDINATOR

This position is based out of our Minneapolis, MN office.

About ArchKey

ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're the POWER behind making the improbable possible.

We're electrifying the nation, energizing the future and bringing communities to life like never before. What we do today shapes the vision of tomorrow. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.

Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. This is more than a call to join us, it's an invitation to be part of a visionary journey, to grow with us as we scale.

About the Position

Responsible for collaborating with project managers to manage the financial aspects of projects, with a primary focus on project billings, contract management and compliance, in alignment with all Company policies, procedures, and key objectives. This position may also provide training and mentoring to other employees in the department.

Our Ideal Candidate

• Has a growth mindset and is always looking to learn and grow continually.
• Is detail-oriented and has strong organizational skills.
• Has strong communication skills and the ability to collaborate with cross-functional teams.

Day in the Life

• Provides accounting support for project managers from project start-up to project close.
• Prepares accurate monthly billing packets, including all necessary supporting documents based on customer requirements, terms and conditions, and contract provisions.
• Submits packets to customers by the specified due dates, uploads them into relevant portals as needed, and posts to the ERP system.
• Maintains and updates the ERP system with budgets, contracts, billing, and project information as directed by project managers.
• Manages the following compliance items: Project Insurance Certificates, enrollment in proper Wrap-Up Insurance Programs (when applicable), bonds, Project Preliminary Notices, and UCC Filings.
• Assists in resolving customer billing disputes and compliance issues.
• Cultivates strong and cooperative working relationships with internal and external customers that reflect and support the Company’s core values and meet or exceed the customer’s expectations.
• Consistently makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.
• Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.

Minimum Qualifications

• High School diploma or equivalent. Associate degree in business administration, accounting or a related field is preferred.
• Minimum 3-5 years of work experience in accounting, business management or administration.
• Knowledge of the construction industry is a plus.
• Experience and proficiency using database, spreadsheet, accounting and billing software and systems, preferably eCMS. Expertise in Microsoft Office software applications, specifically Excel.
• Demonstrate understanding of basic accounts receivable practices and principles. Demonstrate strong analytical and mathematical skills, and the ability to read and understand financial documents.
• Strong team player, with effective collaboration, organizational, interpersonal, and relationship-building skills.
• Strong initiative, prioritization, and customer service skills.
• Strong independent problem-solving and time management skills.
• Demonstrate high level of integrity and dependability.
• Ability to work in a fast-paced environment and manage multiple tasks simultaneously.

Hourly Range

$27.64 - 38.70/hr based on experience and qualifications.

Benefits

• competitive health insurance options (medical, dental, and vision)
• robust 401(k) retirement savings plan with employer match
• paid time off and holidays
• access to wellness programs
• professional development opportunities
• tuition reimbursement
• employee assistance programs to support your growth and well-being

Additional information is available at Archkey.com.

Legal & Fraud Disclaimer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are an Affiaitive Action, Equal Opportunity Employer. #MN70-0